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Step 2: Select a Hotel for your event.

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Ohio Extreme Fall Shootout: October 4-6 Coshocton, OH


Thank you for visiting GCI Team Travel for this Stay to Play Event! Please find available hotel room blocks below. 

 If you have any questions or need more rooms, please email Lori at LMurawski@exploregci.com.

 

ATTN First Time GCI Customers and New Travelling Teams: 

The process works best when a team manager (or parent) sets up a block of rooms for their travelling team. There is no credit card required to set up a room block. Only the individual parent will provide a credit card to secure their own room within the room block.


Hotel inventory will be released 3 weeks prior to event start date. Please secure your room blocks early to receive the best rates and selection.

Please Note:

There are not a lot of hotels nearby to the venue in Coshocton. "Name brand" hotel options will be provided in the surrounding cities with an approximate drive of 60 minutes or less.


Please email Lori with any questions! 

Thank you! LMURAWSKI@EXPLOREGCI.COM


The approved hotels for the event you selected are listed below. Browse through the options and choose the hotel that's just right for you and your team. Click on the blue "Select Hotel" button to choose the hotel that has the number of rooms you need at the nightly rate you want.

BEST WESTERN B. R. GUEST

4929 E PIKE, ZANESVILLE, OH 43701

Room SizePriceRms Avail.
One King Bed$114.00 1
Two Queen Beds$114.00 25

Maps - BEST WESTERN B. R. GUEST

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Hotel Notes - BEST WESTERN B. R. GUEST

Check-In: Friday, October 4, 2019 - 3:00 PM
Check-Out: Sunday, October 6, 2019 - 12:00 PM

Check In: 3:00 PM

Check Out: 12:00 PM

Room rates are subject to state and local taxes.



• A valid credit card and matching valid ID is required to check in. Must be 21 or older to check in.

• Pet Friendly (see hotel for fees and restrictions)

• Hotel does offer some smoking rooms. This property is NOT non-smoking.



• Distance to the fields in Coshocton: 30 miles (about 42 minutes)

Amenities - BEST WESTERN B. R. GUEST

•• Complimentary Continental Breakfast

• Indoor Pool

• Business Center

• Fitness Center

• Coin Laundry

• Free Wifi

Specials - BEST WESTERN B. R. GUEST

Complimentary Continental Breakfast.

Cancellation Policy - BEST WESTERN B. R. GUEST

INDIVIDUAL RESERVATION CANCELLATION POLICY:

• Full Cancellations: Request in writing via email with GCI prior to 3:00PM CST on Thursday September 26th to avoid penalties.

Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 1 night’s room and tax.
*See Team Cancellation Attrition below*
Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation. 

• Arrival & Departure Date Changes: Request in writing via email with GCI prior to 3:00PM CST on Tuesday October 01st.
Arrival date changes received after the 3:00PM CST deadline will not be accepted by GCI.

• Please EMAIL US at changes@gciteamtravel.com prior to the deadlines.
• It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, your team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes partial and full cancellations. Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.

• Teams are not allowed to switch to a different hotel within 30 days prior to the event start date.

• Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.

• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire.

• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.

BEST WESTERN LAKEWOOD INN

122 N. ARROWHEAD BLVD, HEBRON, OH 43025

Room SizePriceRms Avail.
Two Queen Beds$120.00 16

Maps - BEST WESTERN LAKEWOOD INN

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Hotel Notes - BEST WESTERN LAKEWOOD INN

Check-In: Friday, October 4, 2019 - 3:00 PM
Check-Out: Sunday, October 6, 2019 - 12:00 PM

Check In: 3:00 PM

Check Out: 11:00 AM

Room rates are subject to state and local taxes.



• A valid credit card and matching valid ID is required to check in. Must be 21 or older to check in.

• No Pets

• No Smoking

• Please note, this hotel does not have an elevator.



• Distance to the fields in Coshocton: 46 miles (about 56 minutes)

Amenities - BEST WESTERN LAKEWOOD INN

•• Complimentary Hot Breakfast

• Free Wifi

• Indoor Pool

• Guestrooms feature a microwave and mini-fridge

• Fitness Center

• Guest Laundry

• Business Center

• Lobby renovated in 2018

Specials - BEST WESTERN LAKEWOOD INN

Complimentary Hot Breakfast.

Hotel has a 14 day cancellation policy - all cancellations are due by 3PM on Friday, September 20th.

Cancellation Policy - BEST WESTERN LAKEWOOD INN

INDIVIDUAL RESERVATION CANCELLATION POLICY:

• 
Hotel has a 14 day cancellation policy - all cancellations are due to GCI before 3PM on Friday, September 20th.
Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 1 night’s room and tax.

*See Team Cancellation Attrition below*

Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation. 

• Please EMAIL US at changes@gciteamtravel.com prior to the deadlines.
• It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, your team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes full cancellations. Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.


• Teams are not allowed to switch to a different hotel within 30 days prior to the event start date.

• 
Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.

• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire.

• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.

COSHOCTON VILLAGE INN & SUITES

115 NORTH WATER STREET, COSHOCTON, OH 43812

Room SizePriceRms Avail.
One King Bed$119.00 3
Two Queen Beds$119.00 29

Maps - COSHOCTON VILLAGE INN & SUITES

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Hotel Notes - COSHOCTON VILLAGE INN & SUITES

Check-In: Friday, October 4, 2019 - 3:00 PM
Check-Out: Sunday, October 6, 2019 - 11:00 AM

Check In: 3:00 PM

Check Out: 11:00 AM

Room rates are subject to state and local taxes.



• A valid credit card and matching valid ID is required to check in. Must be 21 or older to check in.

• 100% Non-Smoking Rooms (Gazebo area outside for smoking)

• No Pets Allowed



• Distance to the fields in Coshocton: 2.2 miles (about 9 minutes)

Amenities - COSHOCTON VILLAGE INN & SUITES

•• Indoor Pool & Hot Tub

• Sauna

• Fitness Center

• Complimentary Hot Breakfast

• Sundry Shop

• Guest Laundry

• Free Wifi

• Business Center

• Guestrooms have a mini-fridge
• microwave and 36" LCD TV

Specials - COSHOCTON VILLAGE INN & SUITES

Complimentary Hot Breakfast.

Cancellation Policy - COSHOCTON VILLAGE INN & SUITES

INDIVIDUAL RESERVATION CANCELLATION POLICY:

• Full Cancellations: Request in writing via email with GCI prior to 3:00PM CST on Thursday September 26th to avoid penalties.

Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 1 night’s room and tax.
*See Team Cancellation Attrition below*
Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation. 

• Arrival & Departure Date Changes: Request in writing via email with GCI prior to 3:00PM CST on Tuesday October 01st.
Arrival date changes received after the 3:00PM CST deadline will not be accepted by GCI.

• Please EMAIL US at changes@gciteamtravel.com prior to the deadlines.
• It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, your team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes partial and full cancellations. Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.

• Teams are not allowed to switch to a different hotel within 30 days prior to the event start date.

• Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.

• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire.

• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.

COURTYARD BY MARRIOTT NEWARK GRANVILLE

500 HIGHLAND BLVD, NEWARK, OH 43055

Room SizePriceRms Avail.
Two Queen Beds$139.00 15

Maps - COURTYARD BY MARRIOTT NEWARK GRANVILLE

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Hotel Notes - COURTYARD BY MARRIOTT NEWARK GRANVILLE

Check-In: Friday, October 4, 2019 - 3:00 PM
Check-Out: Sunday, October 6, 2019 - 12:00 PM

Check In: 3:00 PM

Check Out: 12:00 PM

Room rates are subject to state and local taxes.



• A valid credit card and matching valid ID is required to check in. Must be 21 or older to check in.

• No Pets.

• Non-Smoking Property.



• Distance to the fields in Coshocton: 39 miles (about 42 minutes)

Amenities - COURTYARD BY MARRIOTT NEWARK GRANVILLE

•• Indoor Pool

• Fitness Center

• Free Wifi

• Free Parking

• Coin Laundry

• BISTRO - onsite cafe serving breakfast and dinner

• Outdoor terrace with seating

• Onsite convenience shop

• Restaurants nearby to hotel

Specials - COURTYARD BY MARRIOTT NEWARK GRANVILLE

Breakfast is available for purchase at this property. Please try the on-site Bistro for made to order breakfast selections and Starbucks brand coffee drinks.

Cancellation Policy - COURTYARD BY MARRIOTT NEWARK GRANVILLE

INDIVIDUAL RESERVATION CANCELLATION POLICY:

• Full Cancellations: Request in writing via email with GCI prior to 3:00PM CST on Thursday September 26th to avoid penalties.

Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 1 night’s room and tax.
*See Team Cancellation Attrition below*
Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation. 

• Arrival & Departure Date Changes: Request in writing via email with GCI prior to 3:00PM CST on Tuesday October 01st.
Arrival date changes received after the 3:00PM CST deadline will not be accepted by GCI.

• Please EMAIL US at changes@gciteamtravel.com prior to the deadlines.
• It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, your team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes partial and full cancellations. Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.

• Teams are not allowed to switch to a different hotel within 30 days prior to the event start date.

• Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.

• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire.

• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.

HAMPTON INN BY HILTON - NEW PHILADELPHIA

1299 WEST HIGH AVENUE, NEW PHILADELPHIA, OH 44663

Room SizePriceRms Avail.
Two Queen Beds$170.00 18

Maps - HAMPTON INN BY HILTON - NEW PHILADELPHIA

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Hotel Notes - HAMPTON INN BY HILTON - NEW PHILADELPHIA

Check-In: Friday, October 4, 2019 - 3:00 PM
Check-Out: Sunday, October 6, 2019 - 12:00 PM

Check In: 3:00 PM

Check Out: 12:00 PM

Room rates are subject to state and local taxes.



• A valid credit card and matching valid ID is required to check in. Must be 21 or older to check in.

• No Pets

• Non-Smoking Property



• Distance to the fields in Coshocton: 39 miles (about 45 minutes)

Amenities - HAMPTON INN BY HILTON - NEW PHILADELPHIA

•• Indoor Pool

• Free Hot Breakfast

• Free Wifi

• Clean and Fresh Hampton Bed

• Fitness Center

• Meeting Space $ - overlooks the Tuscarawas River

• Conveniently located off I-77 with restaurants and shopping nearby!

Specials - HAMPTON INN BY HILTON - NEW PHILADELPHIA

Complimentary Hot Breakfast.

Cancellation Policy - HAMPTON INN BY HILTON - NEW PHILADELPHIA

INDIVIDUAL RESERVATION CANCELLATION POLICY:

• Full Cancellations: Request in writing via email with GCI prior to 3:00PM CST on Thursday September 26th to avoid penalties.

Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 1 night’s room and tax.
*See Team Cancellation Attrition below*
Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation. 

• Arrival & Departure Date Changes: Request in writing via email with GCI prior to 3:00PM CST on Tuesday October 01st.
Arrival date changes received after the 3:00PM CST deadline will not be accepted by GCI.

• Please EMAIL US at changes@gciteamtravel.com prior to the deadlines.
• It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, your team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes partial and full cancellations. Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.

• Teams are not allowed to switch to a different hotel within 30 days prior to the event start date.

• Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.

• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire.

• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.

HOLIDAY INN EXPRESS MOUNT VERNON

11555 UPPER GILCHRIST RD, MOUNT VERNON, OH 43050

Room SizePriceRms Avail.
Two Queen Beds$109.99 15

Maps - HOLIDAY INN EXPRESS MOUNT VERNON

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Hotel Notes - HOLIDAY INN EXPRESS MOUNT VERNON

Check-In: Friday, October 4, 2019 - 3:00 PM
Check-Out: Sunday, October 6, 2019 - 12:00 PM

Check In: 3:00 PM

Check Out: 12:00 PM

Room rates are subject to state and local taxes.



• Minimum age to check-in is 21.

• A valid credit card and matching valid ID is required at check-in.

• 100 Smoke Free Hotel.

• No Pets Allowed.

• All group members should be quiet and considerate of other guests. Anyone aged 18 or under must be in their rooms and quiet by 10pm or upon returning to the hotel after 10pm. Loitering in hallways is not permitted at any time. Noise complaints are taken seriously.



• Distance to the fields in Coshocton: 40 miles (about 50 minutes)

Amenities - HOLIDAY INN EXPRESS MOUNT VERNON

•• Complimentary Express Start Breakfast Bar featuring cinnamon rolls

• Indoor Pool

• Fitness Center

• Free Wifi

• Business Center

• Guestrooms feature a mini-fridge and microwave

• Guest Laundry Facility

Specials - HOLIDAY INN EXPRESS MOUNT VERNON

Complimentary Express Start Breakfast.

Cancellation Policy - HOLIDAY INN EXPRESS MOUNT VERNON

Holiday Inn has a very strict 4 week cancellation policy due to supply/demand that weekend.

Reservation changes and cancellations must be submitted in writing via email to GCI Team Travel prior to: 3:00PM CST on Wednesday, September 4th.


Requests received after the 3:00pm deadline will be charged one night's room & tax by hotel.


To Make A Change or Cancellation:
Email us at changes@gciteamtravel.com before the deadline date with the change needed.

It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty. 
If teams aren't notified until 7 days prior to check in, or 
the week of the event, hotel may possibly charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire.

• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.

SUPER 8 COSHOCTON ROSCOE VILLAGE

70 SOUTH WHITEWOMAN ST, COSHOCTON, OH 43812

Room SizePriceRms Avail.
Two Queen Beds$85.00 18

Maps - SUPER 8 COSHOCTON ROSCOE VILLAGE

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Hotel Notes - SUPER 8 COSHOCTON ROSCOE VILLAGE

Check-In: Friday, October 4, 2019 - 3:00 PM
Check-Out: Sunday, October 6, 2019 - 11:00 AM

Check In: 3:00 PM

Check Out: 11:00 AM

Room rates are subject to state and local taxes.



• A valid credit card and matching valid ID is required to check in. Must be 21 or older to check in.

• No Pets

• Hotel does offer some smoking rooms. This property is NOT non-smoking.

• Hotel does not have an elevator. Rooms on the 2nd floor will require climbing stairs with your luggage.



• Distance to the fields in Coshocton: 5.1 miles (about 8 minutes)

Amenities - SUPER 8 COSHOCTON ROSCOE VILLAGE

•• Indoor Pool

• Free Continental 8 item "Super Start" Breakfast

• Free Wifi

Please note that the Super 8 Brand is a budget motel option. Please consider reading reviews for this specific location or visiting the hotel's website if you are not familiar with the Super 8 brand.

• Hotel does not have an elevator.

Specials - SUPER 8 COSHOCTON ROSCOE VILLAGE

Complimentary Continental 8 Item Breakfast.

Cancellation Policy - SUPER 8 COSHOCTON ROSCOE VILLAGE

INDIVIDUAL RESERVATION CANCELLATION POLICY:

• Full Cancellations: Request in writing via email with GCI prior to 3:00PM CST on Thursday September 26th to avoid penalties.

Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 1 night’s room and tax.
*See Team Cancellation Attrition below*
Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation. 

• Arrival & Departure Date Changes: Request in writing via email with GCI prior to 3:00PM CST on Tuesday October 01st.
Arrival date changes received after the 3:00PM CST deadline will not be accepted by GCI.

• Please EMAIL US at changes@gciteamtravel.com prior to the deadlines.
• It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, your team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes partial and full cancellations. Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.

• Teams are not allowed to switch to a different hotel within 30 days prior to the event start date.

• Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.

• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire.

• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.

WINGATE BY WYNDHAM ZANESVILLE

725 ZANE STREET, ZANESVILLE, OH 43701

Room SizePriceRms Avail.
Two Queen Beds$109.00 18

Maps - WINGATE BY WYNDHAM ZANESVILLE

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Hotel Notes - WINGATE BY WYNDHAM ZANESVILLE

Check-In: Friday, October 4, 2019 - 3:00 PM
Check-Out: Sunday, October 6, 2019 - 12:00 PM

Check In: 3:00 PM

Check Out: 12:00 PM



• Minimum age to check-in is 21.

• A valid credit card and matching valid ID is required at check-in.

• 100% Non Smoking Hotel.

• No Pets Allowed.

• A valid credit card and $50.00 USD plus full room and tax is required at check-in. Cash accepted at check-out. We thank you for your understanding.



Distance to Coshocton: 45 minutes

Amenities - WINGATE BY WYNDHAM ZANESVILLE

•• Free Wifi

• Free Parking

• Free Breakfast

• Business Center

• Indoor Pool

• Guest rooms feature a mini fridge and microwave.

• Many restaurant options nearby.

Specials - WINGATE BY WYNDHAM ZANESVILLE

Complimentary Breakfast.

Cancellation Policy - WINGATE BY WYNDHAM ZANESVILLE

INDIVIDUAL RESERVATION CANCELLATION POLICY:

• Full Cancellations: Request in writing via email with GCI prior to 3:00PM CST on Thursday September 26th to avoid penalties.

Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 1 night’s room and tax.
*See Team Cancellation Attrition below*
Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation. 

• Arrival & Departure Date Changes: Request in writing via email with GCI prior to 3:00PM CST on Tuesday October 01st.
Arrival date changes received after the 3:00PM CST deadline will not be accepted by GCI.

• Please EMAIL US at changes@gciteamtravel.com prior to the deadlines.
• It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, your team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes full cancellations. Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.

• Teams are not allowed to switch to a different hotel within 30 days prior to the event start date.

• Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.

• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire.

• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.