Team Manager/Parent Login

Request Id#:
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Forgot password is for the team manager. If you are a team parent please contact your team manager for your password.

Step 2: Select a Hotel for your event.

Step 2 Select Hotel


2025 Elite 120 College Showcase

Event Dates: February 21-23, 2025

Thank you for visiting GCI Team Travel for this Stay to Play Event! 

How to Set Up a Block:

1)  The process works best when a team manager (or parent) sets up a block of rooms for their traveling team. There is no credit card required to set up a room block. 

2) Once hotel is selected, follow the step by step instructions to create your block

3) Once you receive your request ID after following the step by step instructions, send the information to parents.  Please make sure parents know that blocks close AT NOON CST on the expiration date, NOT MIDNIGHT.

Note: Only the individual parent will provide a credit card to secure their own room within the room block.  That card is not charged until arrival.  Some cards are pre authorized the week of the event.

Hotel Block Information:

  • Only one block of rooms per team (18 maximum) allotted for parents and players.
  • GCI cannot guarantee that more than one team can be booked at the same hotel; however, we will do our best to accommodate!


The group rate will expire with hotels 3-4 weeks prior to the event.  Please secure your room blocks early to receive the best rates and selection.  If you are viewing this message and no hotels are available, please contact Lindsay at lbrocato@exploregci.com.




You may select up to 18 rooms.

The approved hotels for the event you selected are listed below. Browse through the options and choose the hotel that's just right for you and your team. Click on the blue "Select Hotel" button to choose the hotel that has the number of rooms you need at the nightly rate you want.

CANDLEWOOD SUITES OVERLAND PARK

8953 WEST 135TH STREET, OVERLAND PARK, KS 66221

Room SizePriceRms Avail.
Two Queen Beds$139.00 16
Suite: 1 King Bed + Sofa Sleeper $149.00 16

Maps - CANDLEWOOD SUITES OVERLAND PARK

No map available.





Hotel Notes - CANDLEWOOD SUITES OVERLAND PARK

Check-In: Friday, February 21, 2025 - 3:00 PM
Check-Out: Sunday, February 23, 2025 - 11:00 AM

Check In: 3:00 PM

Check Out: 11:00 AM



Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 18.1% - subject to change without notice).



• A valid credit card and matching valid photo ID is required to check in.  Minimum check in age is 21 years.

• Adult’s name on reservation must match guest name that checks in at hotel.

• The credit card used when reserving the room is for guarantee only. A physical card must be presented at check-in.

• Please obtain a “credit card authorization form” from the hotel if you won’t have the physical credit card at check-in.

• 100% Smoke Free Hotel

• Pets Allowed - deposit/fees/notice required (Check with hotel for specific information/restrictions. Subject to change without notice.)

Note: Many local sports complexes do not allow pets on site. 

• Rollaway bed may be available in a single bedded room only; no charge.

• Connecting Suites Available (subject to availability; cannot be guaranteed)



Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in.  Please inquire with the hotel directly regarding what the hold may be or for additional information.



Hotel to Venue Distances:

Scheels Overland Park Soccer Complex – 1.5 miles

Garmin Olathe Soccer complex: 10 miles

Swope Soccer Village – 21 miles

Polo Fields – 8 miles

Lone Elm Park – 11 miles

Shawnee Fields – 18 miles

Compass Mineral Fields- 23 miles

Central Bank Sporting Complex - 34 miles

Amenities - CANDLEWOOD SUITES OVERLAND PARK

•• Free Wifi

• Outdoor Gazebo Grill

• Free Parking

• Candlewood Cupboard® convenience shop

• Candlewood Gym

• The Lending Locker featuring board games/books etc.

• Guest Self-Laundry Facilities

• Fully furnished in-room kitchens

• Please note there is no pool at this property.

AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice. Amenities and fees are not contractually guaranteed by the hotel
• event
• or GCI Team Travel.  To inquire about availability of specific amenities or services during your stay
• please contact the hotel directly prior to your check in date.

Specials - CANDLEWOOD SUITES OVERLAND PARK

Breakfast is not included in the team rate at this property.

Cancellation Policy - CANDLEWOOD SUITES OVERLAND PARK

All changes and cancellations for your reservation should be handled with GCI Team Travel via email prior to the deadlines listed below. EMAIL: CHANGES@GCITEAMTRAVEL.COM

Changes made directly with the hotel prior to the deadline dates shown below may not be communicated to GCI and could affect your stay. After the deadlines listed below, changes and cancellations will be handled directly with your chosen hotel and are at the discretion of the hotel.

Arrival Date Change Deadline prior to 3:00PM Central Standard Time on Tuesday February 18th:

  • Request for arrival date changes must be made in writing via email with GCI Team Travel prior to 3:00PM Central Standard Time on Tuesday February 18th
  • Arrival date changes received after the deadline will not be accepted by GCI Team Travel and are at the discretion of the hotel. Guests must contact the hotel directly after the 3:00PM Central Standard Time on Tuesday February 18th deadline.

Cancellation Deadline prior to 3:00PM Central Standard Time on Tuesday February 18th:
  • Cancelling your reservation via email with GCI Team Travel prior to 3:00PM Central Standard Time on Tuesday February 18th will not result in any charges or penalties.
  • Cancelling your reservation after 3:00PM Central Standard Time on Tuesday February 18th may result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.  Guests must contact the hotel directly to inquire about potential penalties after this time.
Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
DO NOT REPLY to your confirmation email–we will not receive it. 
 

No Show Policy:
  • Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.
Early Departure Policy:
  • If a guest has checked in to the hotel and would like to check out of their room earlier than the originally scheduled departure date, there is typically a fee charged called an 'Early Departure Fee'.  This policy and fee is at the discretion of each hotel and is subject to change.  Please speak with the Front Desk directly if you need to shorten a planned length of stay to inquire about any fees that will apply.
Full Team Cancellations:
  • If your team is withdrawing from the event for any reason (including but not limited to injury, insufficient number of players, etc.), the team manager must email GCI at changes@gciteamtravel.com within one (1) business day of the team's decision. 
  • Each individual guest will then need to cancel their reservation with GCI directly within 48 hours to avoid a cancellation policy charged by the hotel. 
  • If your team withdraws within two weeks of the event, you could be charged a penalty for cancelling hotel reservations by the hotel and the process will differ in cancelling reservations.  Please inquire with GCI directly.
If team is NOT ACCEPTED into the tournament:
  • The Team Contact Person who set up the room block must notify GCI via email at changes@gciteamtravel.com no more than one (1) business day after notification that the team was not accepted to cancel hotel reservations without penalty.  Proof in writing from the tournament director may be required.
  • Each individual guest will then need to cancel their reservation with GCI directly within 48 hours to avoid a cancellation policy charged by the hotel.
  • If teams are not notified until 10-14 days prior to check in, or the week of the event, the hotel may charge a penalty; GCI will need to reach out to the hotel to inquire.
Entire Event Cancellation:
  • If the entire tournament is cancelled due to weather all reservations made with GCI will be cancelled entirely.  There will be no penalties when the announcement is made at least 72 hours prior to check in. 
  • If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply. 
  • Guests who decide not to travel due to weather when the event is still being played could be charged a cancellation penalty by the hotel.  Please inquire directly or with the hotel if the GCI Team Travel cancellation deadline has passed.
Hotel Amenities:
  • Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification.  No refunds will be given when a certain amenity is not available (ex: pool).  Please contact the hotel directly with any questions regarding current amenities. 
To Contact GCI Team Travel:
  • Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.
  • Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
  • DO NOT REPLY to your confirmation email–we will not receive it.   
Confirming Reservation Changes or Cancellations:
  • If you do not receive a reply from us (changes@gciteamtravel.com) within one (1) business day, please follow up by phone at 913-660-7766 during business hours Monday-Friday 9:00-3:00 PM Central Standard Time to ensure the change has been received. 
  • Some servers such as me.com, icloud.com, and att.net will often completely block our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.

COURTYARD OP CONVENTION CENTER

11001 WOODSON ST., OVERLAND PARK, KS 66211

Room SizePriceRms Avail.
Two Queen Beds$137.00 24

Maps - COURTYARD OP CONVENTION CENTER

No map available.





Hotel Notes - COURTYARD OP CONVENTION CENTER

Check-In: Friday, February 21, 2025 - 3:00 PM
Check-Out: Sunday, February 23, 2025 - 12:00 PM

Check In: 3:00 PM

Check Out: 12:00 PM



Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 18.1% - subject to change without notice).



• A valid credit card and matching valid photo ID is required to check in.  Minimum check in age is 21 years.

• Parking Fee: $10 per car per night (subject to change without notice- if you have questions, please inquire with GCI directly)

• 100% Smoke Free Hotel.

• Pets welcome with nonrefundable $75 deposit (2 Pet limit. Check with hotel for specific information/restrictions. Policy subject to change without notice)

Note: Many local sports complexes do not allow pets on site. 

• Roll-away bed can be requested based on availability at check-in for King Rooms only. A King room will adjoin with a Double Room based on availability.



Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in.  Please inquire with the hotel directly regarding what the hold may be or for additional information.



Hotel to Venue Distances:

Scheels Overland Park Soccer Complex – 6 miles

Swope Soccer Village – 14 miles

Olathe Soccer Complex 10 miles

Polo Fields – 11 miles

Lone Elm Park – 16 miles

Shawnee Fields – 17 miles

Wyandotte Sporting Fields- 21 miles

Central Bank Sporting complex - 33 miles

Amenities - COURTYARD OP CONVENTION CENTER

•• Outdoor courtyard and picnic area (no grill)

• Free Wifi

• 24 hour business center

• Fitness center/jogging trail

• Mini fridge in all rooms

• Indoor Pool

• Laundry/Dry Cleaning Services available

• The Bistro available for breakfast and evening snacks and beverage options.



AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice.  Amenities and fees are not contractually guaranteed by the hotel
• event
• or GCI Team Travel.  To inquire about availability of specific amenities or services during your stay
• please contact the hotel directly prior to your check in date.

Specials - COURTYARD OP CONVENTION CENTER

Complimentary Grab and Go Breakfast for up to four (4) guests per room for each morning.

Discounted Parking: $5/night/room


Cancellation Policy - COURTYARD OP CONVENTION CENTER

All changes and cancellations for your reservation should be handled with GCI Team Travel via email prior to the deadlines listed below. EMAIL: CHANGES@GCITEAMTRAVEL.COM

Changes made directly with the hotel prior to the deadline dates shown below may not be communicated to GCI and could affect your stay. After the deadlines listed below, changes and cancellations will be handled directly with your chosen hotel and are at the discretion of the hotel.

Arrival Date Change Deadline prior to 3:00PM Central Standard Time on Tuesday February 18th:

  • Request for arrival date changes must be made in writing via email with GCI Team Travel prior to 3:00PM Central Standard Time on Tuesday February 18th
  • Arrival date changes received after the deadline will not be accepted by GCI Team Travel and are at the discretion of the hotel. Guests must contact the hotel directly after the 3:00PM Central Standard Time on Tuesday February 18th deadline.

Cancellation Deadline prior to 3:00PM Central Standard Time on Tuesday February 18th:
  • Cancelling your reservation via email with GCI Team Travel prior to 3:00PM Central Standard Time on Tuesday February 18th will not result in any charges or penalties.
  • Cancelling your reservation after 3:00PM Central Standard Time on Tuesday February 18th