Team Manager/Parent Login

Request Id#:
Password

Did You Forget Your Password?

Forgot password is for the team manager. If you are a team parent please contact your team manager for your password.

Step 2: Select a Hotel for your event.

Step 2 Select Hotel

Sporting Development League

Event Dates: May 10-12, 2024

Venue: SWOPE SOCCER VILLAGE

Thank you for visiting GCI Team Travel!

Please find available hotel blocks for this event below.  

Questions: Please email Lindsay at lbrocato@exploregci.com


**HOTEL ROOMS ARE RELEASED BACK TO THE HOTELS ON APRIL 18TH FOR THIS EVENT.  PLEASE MAKE SURE BLOCKS ARE FILLED BY THIS DATE!


You may select up to 18 rooms.

The approved hotels for the event you selected are listed below. Browse through the options and choose the hotel that's just right for you and your team. Click on the blue "Select Hotel" button to choose the hotel that has the number of rooms you need at the nightly rate you want.

HAMPTON INN COUNTRY CLUB PLAZA

4600 SUMMIT, KANSAS CITY, MO 64112

Room SizePriceRms Avail.
Two Queen Beds$182.00 18

Maps - HAMPTON INN COUNTRY CLUB PLAZA

No map available.





Hotel Notes - HAMPTON INN COUNTRY CLUB PLAZA

Check-In: Friday, May 10, 2024 - 3:00 PM
Check-Out: Sunday, May 12, 2024 - 11:00 AM

Check In: 3:00 PM

Check Out: 11:00 AM



Taxes and city tourism fees are not included in listed room rates. All hotel's room rates are subject to state and local taxes, and any applicable tourist fees (currently 17.48% - subject to change without notice).



• Minimum age to check-in is 21.

• A valid credit card and matching valid photo ID is required to check in.

• 100% Smoke Free Hotel.

• No roll-away beds available.

• Guest laundry services on the 2nd floor.

• Pets welcome, fees apply (Pet policy is subject to change without notice. Please see hotel for specific information/restrictions.)

Note: Many local sports complexes do not allow pets on site.



Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in.  Please inquire with the hotel directly regarding what the hold may be or for additional information.




Hotel to Venue Distances:

Swope Soccer Village – 6 miles

Scheels Overland Park Soccer Complex – 18 miles

Polo Fields – 21 miles

Legacy Park Soccer Complex - 23 miles

Compass Mineral Sporting Fields- 18 miles

Central Bank Sporting Complex- 18 miles

Garmin Olathe Sporting Complex- 17 miles

Amenities - HAMPTON INN COUNTRY CLUB PLAZA

•• Large Indoor Swimming Pool

• Complimentary hot breakfast

• Outdoor Sundeck area

• Free WiFi

• Business Center

• Fitness Center

• Clean and fresh Hampton bed®

• Coin Laundry

• All rooms include a mini fridge
• microwave and safe 

• On-Site Convenience Store

• Within walking distance to many restaurants and shopping/entertainment venues on the Country Club Plaza!

Specials - HAMPTON INN COUNTRY CLUB PLAZA

Complimentary Breakfast.

Parking Fee: $20/car/day

Cancellation Policy - HAMPTON INN COUNTRY CLUB PLAZA

Arrival Date Change Deadline: 

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday May 07th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Cancellation Deadline:
• Cancelling your reservation via email with GCI before 3:00PM CST on Tuesday May 07th will not result in any charges or penalties.
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday May 07th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.

No Show Policy:

Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 

 

Full Team Cancellations:

Teams withdrawing from a tournament could be charged a penalty for cancelling hotel reservations. Please inquire with GCI.
If team is NOT ACCEPTED into tournament:

The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required. If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel may charge a penalty; we will need to reach out to the hotel to inquire.


Entire Event Cancellation:

If the entire tournament is cancelled due to weather or COVID-19, all reservations made with GCI will be cancelled entirely. There will be no penalties when the announcement is made at least 48 hours prior to check in. If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply.


COVID-19 Disclaimer:
• Any cancellations due to Covid-19 that are sent in past GCI's cancellation deadline will be at the hotel's discretion to work with individuals/teams on a case by case basis.  We cannot guarantee a hotel's flexibility in regards to charging a penalty (or not) for a cancellation made after the GCI deadline.

• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, house-keeping, breakfast etc.)

 

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.


Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


Confirming reservation changes or cancellations:
If you do not receive a reply from us (changes@gciteamtravel.com) 
within 1 business day, please follow up by phone. Email servers such as me.com, icloud.com and att.net will often completely block your email messages to us and our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.


 

COURTYARD KANSAS CITY - COUNTRY CLUB PLAZA

4600 J C NICHOLS PKWY, KANSAS CITY, MO 64112

Room SizePriceRms Avail.
Two Queen Beds$189.00 14

Maps - COURTYARD KANSAS CITY - COUNTRY CLUB PLAZA

No map available.





Hotel Notes - COURTYARD KANSAS CITY - COUNTRY CLUB PLAZA

Check-In: Friday, May 10, 2024 - 3:00 PM
Check-Out: Sunday, May 12, 2024 - 12:00 PM

Check In: 3:00 PM

Check Out: 12:00 PM



Taxes & tourism fees are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 17.48% - subject to change without notice)



• Valet parking $28/day

• Self-parking $21/day



• A valid credit card and matching valid photo ID is required to check in.



• Minimum age to check-in is 21.



• 100% Smoke Free Hotel.



• No pets allowed (service animals only)



• No roll-away beds available



• Connecting rooms (Subject to availability)



Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in.  Please inquire with the hotel directly regarding what the hold may be or for additional information.



Hotel to Venue Distances:

Scheels Overland Park Soccer Complex – 17 miles

Swope Soccer Village – 6 miles

Garmin Olathe Soccer Complex - 18 miles

Polo Fields – 20 miles

Lone Elm Park – 23 miles

Shawnee Fields – 11 miles

Legacy Park Soccer Complex - 23 miles

Compass Mineral Sporting Fields- 18 miles

Central Bank Sporting Complex- 18 miles

Amenities - COURTYARD KANSAS CITY - COUNTRY CLUB PLAZA

•• Free WiFi

• Business Center

• Fitness Center

• New Lobby!

• Located directly on The Country Club Plaza with over 150 restaurants and shopping choices

• Breakfast served from lobby bar on weekdays. Breakfast buffet served from the Parkview Restaurant on the weekends. Separate charge from the room
• unless otherwise indicated.

Specials - COURTYARD KANSAS CITY - COUNTRY CLUB PLAZA

Complimentary Breakfast for up to (2) people per room.

Complimentary Self-Parking.

Cancellation Policy - COURTYARD KANSAS CITY - COUNTRY CLUB PLAZA

Arrival Date Change Deadline: 

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday May 07th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Cancellation Deadline:
• Cancelling your reservation via email with GCI before 3:00PM CST on Tuesday May 07th will not result in any charges or penalties.
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday May 07th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.

No Show Policy:

Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 

 

Full Team Cancellations:

Teams withdrawing from a tournament could be charged a penalty for cancelling hotel reservations. Please inquire with GCI.
If team is NOT ACCEPTED into tournament:

The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required. If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel may charge a penalty; we will need to reach out to the hotel to inquire.


Entire Event Cancellation:

If the entire tournament is cancelled due to weather or COVID-19, all reservations made with GCI will be cancelled entirely. There will be no penalties when the announcement is made at least 48 hours prior to check in. If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply.


COVID-19 Disclaimer:
• Any cancellations due to Covid-19 that are sent in past GCI's cancellation deadline will be at the hotel's discretion to work with individuals/teams on a case by case basis.  We cannot guarantee a hotel's flexibility in regards to charging a penalty (or not) for a cancellation made after the GCI deadline.

• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, house-keeping, breakfast etc.)

 

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.


Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


Confirming reservation changes or cancellations:
If you do not receive a reply from us (changes@gciteamtravel.com) 
within 1 business day, please follow up by phone. Email servers such as me.com, icloud.com and att.net will often completely block your email messages to us and our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.


 

EMBASSY SUITES KANSAS CITY - PLAZA

220 WEST 43RD STREET, KANSAS CITY, MO 64111

Room SizePriceRms Avail.
Two Double Beds Suite + Sofa Sleeper$199.00 10
Suite: King Bed + Sofa Sleeper (4)$169.00 20

Maps - EMBASSY SUITES KANSAS CITY - PLAZA

No map available.





Hotel Notes - EMBASSY SUITES KANSAS CITY - PLAZA

Check-In: Friday, May 10, 2024 - 4:00 PM
Check-Out: Sunday, May 12, 2024 - 11:00 AM

Check In: 4:00 PM

Check Out: 11:00 AM



Taxes & tourism fees are not included in listed room rates. All hotel's room rates are subject to state and local taxes/any city tourism fees (currently 17.48% - subject to change without notice)



Parking Fees: (rates subject to change without notice)

Self parking - $22 per day unlimited in and out access (OR Check the 'Specials Section' of your Confirmation for more group specific information- if nothing is listed please reach out)



• Minimum age to check-in is 21

• A valid credit card and matching valid photo ID is required to check in.

• 100% Smoke Free Hotel

• No Roll-away Beds at this property

• No Adjoining/Connecting rooms available at this property

• Pets welcome, fees apply (Pet policy is subject to change without notice. Please see hotel for specific information/restrictions.)

Note: Many local sports complexes do not allow pets on site.

Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in.  Please inquire with the hotel directly regarding what the hold may be or for additional information.



Hotel to Venue Distances:

Scheels Overland Park Soccer Complex – 18 miles

Swope Soccer Village – 6 miles

Polo Fields – 21 miles

Legacy Park Soccer Complex - 19 miles

Compass Mineral Sporting Fields- 17 miles

Central Bank Sporting Complex- 17.5 miles

Amenities - EMBASSY SUITES KANSAS CITY - PLAZA

•• Parking Fee- subject to change please inquire about rate

• Bi-level indoor pool with a whirlpool and sauna

• Complimentary cooked-to-order breakfast and Manager's Reception:

- Breakfast hours: Monday-Friday 6 AM-9 AM; Saturday and Sunday 7 AM-10 AM

- Manager's reception: every evening 5:00 PM-6:30 PM

• Restaurant: Two Twenty West Grill and Bar (open Tues-Sat) 5p-10p

• Fitness Center

• Spacious suites feature private bedrooms and living areas; two televisions; a mini-fridge and microwave.

• Relax in our open-air atrium surrounded by tropical plants and water fountain

• Guest Laundry Facilities

• High Speed Internet $9.95/day (OR Check the 'Specials Section' of your Confirmation for more info)

• Within walking distance of Country Club Plaza; Historic Westport and Kansas City attractions!

Specials - EMBASSY SUITES KANSAS CITY - PLAZA

Complimentary Breakfast.

Parking Fee: $5/car/night

Cancellation Policy - EMBASSY SUITES KANSAS CITY - PLAZA

Arrival Date Change Deadline: 

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday May 07th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Cancellation Deadline:
• Cancelling your reservation via email with GCI before 3:00PM CST on Tuesday May 07th will not result in any charges or penalties.
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday May 07th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.

No Show Policy:

Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 

 

Full Team Cancellations:

Teams withdrawing from a tournament could be charged a penalty for cancelling hotel reservations. Please inquire with GCI.
If team is NOT ACCEPTED into tournament:

The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required. If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel may charge a penalty; we will need to reach out to the hotel to inquire.


Entire Event Cancellation:

If the entire tournament is cancelled due to weather or COVID-19, all reservations made with GCI will be cancelled entirely. There will be no penalties when the announcement is made at least 48 hours prior to check in. If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply.


COVID-19 Disclaimer:
• Any cancellations due to Covid-19 that are sent in past GCI's cancellation deadline will be at the hotel's discretion to work with individuals/teams on a case by case basis.  We cannot guarantee a hotel's flexibility in regards to charging a penalty (or not) for a cancellation made after the GCI deadline.

• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, house-keeping, breakfast etc.)

 

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.


Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


Confirming reservation changes or cancellations:
If you do not receive a reply from us (changes@gciteamtravel.com) 
within 1 business day, please follow up by phone. Email servers such as me.com, icloud.com and att.net will often completely block your email messages to us and our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.


 

HILTON - COUNTRY CLUB PLAZA

770 WEST 47TH STREET, KANSAS CITY, MO 64112

Room SizePriceRms Avail.
Two Queen Beds Suite + Sofa Sleeper$199.00 30

Maps - HILTON - COUNTRY CLUB PLAZA

No map available.





Hotel Notes - HILTON - COUNTRY CLUB PLAZA

Check-In: Friday, May 10, 2024 - 3:00 PM
Check-Out: Sunday, May 12, 2024 - 12:00 PM

Check In: 3:00 PM

Check Out: 12:00 PM



Taxes & tourism fees are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 17.48% - subject to change without notice).


• Minimum age to check-in is 21.

• Adult’s name on reservation must match guest name that checks in at hotel.

• A valid credit card and matching valid ID is required at check-in.

• 100% Smoke Free Hotel.

PARKING FEE will apply per car per night

• Pet friendly rooms (see hotel for fees and restrictions)

Please note, many local sports complexes do not allow pets.



Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in.  Please inquire with the hotel directly regarding what the hold may be or for additional information.




Hotel to Venue Distances:

Scheels Overland Park Soccer Complex – 18 miles

Swope Soccer Village – 6 miles

Polo Fields – 21 miles

Lone Elm Park – 24 miles

Shawnee Fields – 10 miles

Legacy Park Soccer Complex - 23 miles

Wyandotte Sporting Fields- 18 miles

Amenities - HILTON - COUNTRY CLUB PLAZA

•• Boutique hotel located on the Country Club Plaza with many shopping and dining locations within walking distance.

• Indoor/Outdoor Pool

• Fitness Center

• Complimentary Basic Wireless Internet Access

• Mini-fridge and microwave in each suite.

• Guest Laundry

• Restaurant onsite

• Convenience shop


Specials - HILTON - COUNTRY CLUB PLAZA

Complimentary Breakfast for up to four (4) people per room.

Discounted Self-Parking: $13/car/day

Cancellation Policy - HILTON - COUNTRY CLUB PLAZA

Arrival Date Change Deadline: 

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday May 07th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Cancellation Deadline:
• Cancelling your reservation via email with GCI before 3:00PM CST on Tuesday May 07th will not result in any charges or penalties.
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday May 07th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.

No Show Policy:

Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 

 

Full Team Cancellations:

Teams withdrawing from a tournament could be charged a penalty for cancelling hotel reservations. Please inquire with GCI.
If team is NOT ACCEPTED into tournament:

The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required. If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel may charge a penalty; we will need to reach out to the hotel to inquire.


Entire Event Cancellation:

If the entire tournament is cancelled due to weather or COVID-19, all reservations made with GCI will be cancelled entirely. There will be no penalties when the announcement is made at least 48 hours prior to check in. If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply.


COVID-19 Disclaimer:
• Any cancellations due to Covid-19 that are sent in past GCI's cancellation deadline will be at the hotel's discretion to work with individuals/teams on a case by case basis.  We cannot guarantee a hotel's flexibility in regards to charging a penalty (or not) for a cancellation made after the GCI deadline.

• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, house-keeping, breakfast etc.)

 

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.


Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


Confirming reservation changes or cancellations:
If you do not receive a reply from us (changes@gciteamtravel.com) 
within 1 business day, please follow up by phone. Email servers such as me.com, icloud.com and att.net will often completely block your email messages to us and our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.


 

SPRINGHILL SUITES COUNTRY CLUB PLAZA

4500 MADISON AVENUE, KANSAS CITY, MO 64111

Room SizePriceRms Avail.
Suite: 1 King Bed + Twin Sized Trundle Bed$186.00 6
Suite: Two Queen Beds + Trundle Bed$186.00 3

Maps - SPRINGHILL SUITES COUNTRY CLUB PLAZA

No map available.





Hotel Notes - SPRINGHILL SUITES COUNTRY CLUB PLAZA

Check-In: Friday, May 10, 2024 - 4:00 PM
Check-Out: Sunday, May 12, 2024 - 11:00 AM

Check In: 4:00 PM 

Check Out: 11:00 AM



Taxes & tourism fees are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 17.48% - subject to change without notice).



• Self Parking: $15 Fee per night per car. Subject to change without notice.

• Minimum age to check-in is 21.

• A valid credit card and matching valid photo ID is required to check in. 

• 100% Smoke Free Hotel. 

• No Pets Allowed



Hotel Incidentals: At check in the hotel will chargea fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommendpaying with a debit card because of incidentals. Please note that most hotelswill only accept a credit card at check in.  Please inquire with the hoteldirectly regarding what the hold may be or for additional information.



Hotel to Venue Distances: 

Scheels Overland Park Soccer Complex – 18 miles 

Swope Soccer Village – 7 miles 

Shawnee Fields – 15 miles 

Wyandotte Sporting Fields- 15 miles

Central Bank Sporting Fields - 18 miles

Amenities - SPRINGHILL SUITES COUNTRY CLUB PLAZA


  • Flexible meeting space 

  • 24hr Fitness Center

  • Complimentary WIFI

  • Mini Fridge
    • microwave and coffee maker in rooms 

  • Heated Indoor Pool 

  • Complimentary Breakfast        

  • Patio with Firepit 

  • Bar - Open at 5pm nightly 

  • Walking distance from over 150 shops and restaurants 

  • All Suites Style Hotel - Sofa with a full sized trundle in each room

Specials - SPRINGHILL SUITES COUNTRY CLUB PLAZA

Complimentary Breakfast.

Parking Fee: $15/car/night

Cancellation Policy - SPRINGHILL SUITES COUNTRY CLUB PLAZA

Arrival Date Change Deadline: 

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday May 07th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Cancellation Deadline:
• Cancelling your reservation via email with GCI before 3:00PM CST on Tuesday May 07th will not result in any charges or penalties.
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday May 07th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.

No Show Policy:

Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 

 

Full Team Cancellations:

Teams withdrawing from a tournament could be charged a penalty for cancelling hotel reservations. Please inquire with GCI.
If team is NOT ACCEPTED into tournament:

The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required. If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel may charge a penalty; we will need to reach out to the hotel to inquire.


Entire Event Cancellation:

If the entire tournament is cancelled due to weather or COVID-19, all reservations made with GCI will be cancelled entirely. There will be no penalties when the announcement is made at least 48 hours prior to check in. If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply.


COVID-19 Disclaimer:
• Any cancellations due to Covid-19 that are sent in past GCI's cancellation deadline will be at the hotel's discretion to work with individuals/teams on a case by case basis.  We cannot guarantee a hotel's flexibility in regards to charging a penalty (or not) for a cancellation made after the GCI deadline.

• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, house-keeping, breakfast etc.)

 

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.


Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


Confirming reservation changes or cancellations:
If you do not receive a reply from us (changes@gciteamtravel.com) 
within 1 business day, please follow up by phone. Email servers such as me.com, icloud.com and att.net will often completely block your email messages to us and our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.