Team Manager/Parent Login

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Step 2: Select a Hotel for your event.

Step 2 Select Hotel

Glen-Ed Fall Champions Cup

October 1-3, 2021


Thank you for visiting GCI Team Travel for this Stay to Play Event! Please find available hotel room blocks below. 

 If you have any questions or need more rooms, please email Lori at LMurawski@exploregci.com

 

ATTN First Time GCI Customers and New Traveling Teams: 

The process works best when a team manager (or parent) sets up a block of rooms for their travelling team. There is no credit card required to set up a room block. Only the individual parent will provide a credit card to secure their own room within the room block.


Hotel inventory will be released 3 weeks prior to event start date. Please secure your room blocks early to receive the best rates and selection.


If you have any questions or need more rooms, please email Lori at LMurawski@exploregci.com


Due to compression and limited inventory in the area: 

No club blocks please. One block per team.

You can reserve a maximum of 15 rooms per team. 

Once those 15 rooms are fully secured by parent names, we can look at adding more rooms for the team block. Thank you for your understanding! This will help us to more successfully fill each hotel's block since we do not require an attrition for our travelling teams.


You may select up to 15 rooms.

The approved hotels for the event you selected are listed below. Browse through the options and choose the hotel that's just right for you and your team. Click on the blue "Select Hotel" button to choose the hotel that has the number of rooms you need at the nightly rate you want.

BEST WESTERN TROY HOTEL

2020 FORMOSA ROAD, TROY, IL 62294

Room SizePriceRms Avail.
King Bed + Sofa Sleeper$129.00 10
Two Queen Beds$129.00 20

Maps - BEST WESTERN TROY HOTEL

No map available.





Hotel Notes - BEST WESTERN TROY HOTEL

Check-In: Friday, October 1, 2021 - 4:00 PM
Check-Out: Sunday, October 3, 2021 - 11:00 AM

Check-In: 4:00 PM

Check-Out: 11:00 AM



Hotel to Venue Distances:

Glen-Ed East - 7.1 miles

Glen-Ed West - 9.2 miles

SIUE Rec Fields - 10.2 miles

Belle Clair Soccer Park - 25 miles

O'Fallon Family Sports Park - 15 miles



• Minimum age to check-in is 21.

• A valid credit card and government issued photo ID is required at check-in.

• 100% Non-Smoking Property

• No Pets Allowed

Amenities - BEST WESTERN TROY HOTEL

•• Complimentary Hot Breakfast

• Indoor Pool

• Exercise Room

• Guest Laundry

• Recently renovated guestrooms

• Guestrooms feature a mini fridge and microwave as well as a pillow top mattress.

Specials - BEST WESTERN TROY HOTEL

Complimentary Breakfast.

Cancellation Policy - BEST WESTERN TROY HOTEL

Arrival Date Change Deadline: 

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday September 28th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Cancellation Deadline:
• Cancelling your reservation via email with GCI before 3:00PM CST on Tuesday September 28th will not result in any charges or penalties.
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday September 28th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.

No Show Policy:

Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 

 

Full Team Cancellations:

Teams withdrawing from a tournament could be charged a penalty for cancelling hotel reservations. Please inquire with GCI.
If team is NOT ACCEPTED into tournament:

The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required. If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel may charge a penalty; we will need to reach out to the hotel to inquire.


Entire Event Cancellation:

If the entire tournament is cancelled due to weather or COVID-19, all reservations made with GCI will be cancelled entirely. There will be no penalties when the announcement is made at least 24 hours prior to check in. If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply.

If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.  

COVID-19 Disclaimer:
• Any cancellations due to Covid-19 that are sent in past GCI's cancellation deadline will be at the hotel's discretion to work with individuals/teams on a case by case basis.  We cannot guarantee a hotel's flexibility in regards to charging a penalty (or not) for a cancellation made after the GCI deadline.

• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, house-keeping, breakfast etc.)

 

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.


Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


Confirming reservation changes or cancellations:
If you do not receive a reply from us (changes@gciteamtravel.com) 
within 1 business day, please follow up by phone. Email servers such as me.com, icloud.com and att.net will often completely block your email messages to us and our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.


 

COMFORT INN EDWARDSVILLE

3080 S. SR 157, EDWARDSVILLE, IL 62025

Room SizePriceRms Avail.
Two Queen Bed Suite$124.00 5
Two Queen Beds$119.00 10

Maps - COMFORT INN EDWARDSVILLE

No map available.





Hotel Notes - COMFORT INN EDWARDSVILLE

Check-In: Friday, October 1, 2021 - 4:00 PM
Check-Out: Sunday, October 3, 2021 - 11:00 AM

• Check In: After 4PM

• Check Out: Before 11AM



• Distance to Belle Clair Soccer Park: 25 miles

• Distance to O'Fallon Family Sports Park: 22 miles



• Minimum age to check-in is 21. Must have 1 Adult 21 years or older in each room.

• A valid credit card and government issued photo ID is required at check-in.

• 100% Non-Smoking Property

• No Pets

Amenities - COMFORT INN EDWARDSVILLE

•• Complimentary Hot Breakfast

• Indoor Swimming Pool

• Free WiFi

• Meeting Space

• Truck Parking

• Guest Use Copy & Fax Machine

• Hotel marketplace


Specials - COMFORT INN EDWARDSVILLE

Complimentary Breakfast.

Cancellation Policy - COMFORT INN EDWARDSVILLE

Arrival Date Change Deadline: 

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday September 28th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Cancellation Deadline:
• Cancelling your reservation via email with GCI before 3:00PM CST on Tuesday September 28th will not result in any charges or penalties.
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday September 28th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.

No Show Policy:

Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 

 

Full Team Cancellations:

Teams withdrawing from a tournament could be charged a penalty for cancelling hotel reservations. Please inquire with GCI.
If team is NOT ACCEPTED into tournament:

The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required. If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel may charge a penalty; we will need to reach out to the hotel to inquire.


Entire Event Cancellation:

If the entire tournament is cancelled due to weather or COVID-19, all reservations made with GCI will be cancelled entirely. There will be no penalties when the announcement is made at least 24 hours prior to check in. If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply.

If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.  

COVID-19 Disclaimer:
• Any cancellations due to Covid-19 that are sent in past GCI's cancellation deadline will be at the hotel's discretion to work with individuals/teams on a case by case basis.  We cannot guarantee a hotel's flexibility in regards to charging a penalty (or not) for a cancellation made after the GCI deadline.

• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, house-keeping, breakfast etc.)

 

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.


Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


Confirming reservation changes or cancellations:
If you do not receive a reply from us (changes@gciteamtravel.com) 
within 1 business day, please follow up by phone. Email servers such as me.com, icloud.com and att.net will often completely block your email messages to us and our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.


 

FAIRFIELD INN & SUITES BY MARRIOTT O'FALLON

1180 CENTRAL PARK DRIVE, O'FALLON, IL 62269

Room SizePriceRms Avail.
Two Queen Beds$189.00 15

Maps - FAIRFIELD INN & SUITES BY MARRIOTT O'FALLON

No map available.





Hotel Notes - FAIRFIELD INN & SUITES BY MARRIOTT O'FALLON

Check-In: Friday, October 1, 2021 - 3:00 PM
Check-Out: Sunday, October 3, 2021 - 12:00 PM

Check In: 3:00 PM

Check Out: 12:00 PM



• Minimum age to check in is 21. 

• A valid credit card and matching valid ID is required upon check in.

• Non Smoking Property

• No Pets Allowed



Hotel to Venue Distances:

Glen-Ed East - 20.4 miles

Glen-Ed West - 25 miles

SIUE Rec Fields - 25 miles

O'Fallon Family Sports Park - 2.6 miles

Belle Clair Soccer Park - 10.8 miles 

Amenities - FAIRFIELD INN & SUITES BY MARRIOTT O'FALLON

•Indoor Pool

Fitness Center

Free Wifi

Guest Laundry Facility

Complimentary Parking

Guest rooms feature a mini-fridge and microwave

Specials - FAIRFIELD INN & SUITES BY MARRIOTT O'FALLON

Complimentary Breakfast.

Cancellation Policy - FAIRFIELD INN & SUITES BY MARRIOTT O'FALLON

Arrival Date Change Deadline: 

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday September 28th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Cancellation Deadline:
• Cancelling your reservation via email with GCI before 3:00PM CST on Tuesday September 28th will not result in any charges or penalties.
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday September 28th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.

No Show Policy:

Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 

 

Full Team Cancellations:

Teams withdrawing from a tournament could be charged a penalty for cancelling hotel reservations. Please inquire with GCI.
If team is NOT ACCEPTED into tournament:

The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required. If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel may charge a penalty; we will need to reach out to the hotel to inquire.


Entire Event Cancellation:

If the entire tournament is cancelled due to weather or COVID-19, all reservations made with GCI will be cancelled entirely. There will be no penalties when the announcement is made at least 24 hours prior to check in. If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply.

If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.  

COVID-19 Disclaimer:
• Any cancellations due to Covid-19 that are sent in past GCI's cancellation deadline will be at the hotel's discretion to work with individuals/teams on a case by case basis.  We cannot guarantee a hotel's flexibility in regards to charging a penalty (or not) for a cancellation made after the GCI deadline.

• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, house-keeping, breakfast etc.)

 

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.


Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


Confirming reservation changes or cancellations:
If you do not receive a reply from us (changes@gciteamtravel.com) 
within 1 business day, please follow up by phone. Email servers such as me.com, icloud.com and att.net will often completely block your email messages to us and our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.


 

FAIRFIELD INN AND SUITES BY MARRIOTT PONTOON BEACH

5224 COMMERCE PARKWAY, PONTOON BEACH, IL 62040

Room SizePriceRms Avail.
Studio Suite (1) King Bed + Sofa Sleeper$159.00 5
Two Queen Beds$159.00 25

Maps - FAIRFIELD INN AND SUITES BY MARRIOTT PONTOON BEACH

No map available.





Hotel Notes - FAIRFIELD INN AND SUITES BY MARRIOTT PONTOON BEACH

Check-In: Friday, October 1, 2021 - 3:00 PM
Check-Out: Sunday, October 3, 2021 - 12:00 PM

Check In: 3:00PM

Check Out: 12:00PM



Hotel to Venue Distances:

Glen-Ed East - 11.8

Glen-Ed West - 6.4

SIUE Rec Fields - 7.8 

Belle Clair Soccer Park - 25.5 miles

O'Fallon Family Sports Park - 21.6 miles



• Minimum age to check-in is 21.

• A valid credit card is required at check-in.

• 100% Smoke Free Hotel.

• No Pets Allowed

• Rollaway beds available based on availability. Fees may apply.

Amenities - FAIRFIELD INN AND SUITES BY MARRIOTT PONTOON BEACH

•• Indoor Pool

• Whirlpool

• Fitness Center

• Business Center

• Complimentary Hot Continental Breakfast

• Free WiFi

• Mini-Fridge and Microwave in Room

Specials - FAIRFIELD INN AND SUITES BY MARRIOTT PONTOON BEACH

Complimentary Breakfast.

Cancellation Policy - FAIRFIELD INN AND SUITES BY MARRIOTT PONTOON BEACH

Arrival Date Change Deadline: 

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday September 28th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Cancellation Deadline:
• Cancelling your reservation via email with GCI before 3:00PM CST on Tuesday September 28th will not result in any charges or penalties.
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday September 28th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.

No Show Policy:

Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 

 

Full Team Cancellations:

Teams withdrawing from a tournament could be charged a penalty for cancelling hotel reservations. Please inquire with GCI.
If team is NOT ACCEPTED into tournament:

The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required. If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel may charge a penalty; we will need to reach out to the hotel to inquire.


Entire Event Cancellation:

If the entire tournament is cancelled due to weather or COVID-19, all reservations made with GCI will be cancelled entirely. There will be no penalties when the announcement is made at least 24 hours prior to check in. If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply.

If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.  

COVID-19 Disclaimer:
• Any cancellations due to Covid-19 that are sent in past GCI's cancellation deadline will be at the hotel's discretion to work with individuals/teams on a case by case basis.  We cannot guarantee a hotel's flexibility in regards to charging a penalty (or not) for a cancellation made after the GCI deadline.

• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, house-keeping, breakfast etc.)

 

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.


Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


Confirming reservation changes or cancellations:
If you do not receive a reply from us (changes@gciteamtravel.com) 
within 1 business day, please follow up by phone. Email servers such as me.com, icloud.com and att.net will often completely block your email messages to us and our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.


 

HAMPTON INN EDWARDSVILLE - GLEN CARBON

5723 HERITAGE CROSSING DRIVE, GLEN CARBON, IL 62034

Room SizePriceRms Avail.
One King Bed$189.00 5
Two Queen Beds$189.00 10
Studio Suite (1) King Bed + Sofa Sleeper$199.00 10

Maps - HAMPTON INN EDWARDSVILLE - GLEN CARBON

No map available.





Hotel Notes - HAMPTON INN EDWARDSVILLE - GLEN CARBON

Check-In: Friday, October 1, 2021 - 3:00 PM
Check-Out: Sunday, October 3, 2021 - 11:00 AM

Check In: 3:00 PM

Check Out: 11:00 AM



• Minimum age to check in is 21. 

• A valid credit card and matching valid ID is required upon check in.

• Non Smoking Property

• No Pets Allowed

• Rates listed do not include state or local taxes.



Hotel to Venue Distances:

Glen-Ed East - 8 miles

Glen-Ed West - 2.6 miles

SIUE Rec Fields - 3.5 miles

O'Fallon Family Sports Park - 2.3 miles

Belle Clair Soccer Park - 11.1 miles

• See Specials for specific venues used if applicable.

Amenities - HAMPTON INN EDWARDSVILLE - GLEN CARBON

•Free Breakfast

Free Wifi

Free Parking

Indoor Pool

Fitness Center

Business Center

Meeting Rooms $

Guest rooms feature a microwave and mini-fridge





Specials - HAMPTON INN EDWARDSVILLE - GLEN CARBON

Complimentary Breakfast.

Cancellation Policy - HAMPTON INN EDWARDSVILLE - GLEN CARBON

Arrival Date Change Deadline: 

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday September 28th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Cancellation Deadline:
• Cancelling your reservation via email with GCI before 3:00PM CST on Tuesday September 28th will not result in any charges or penalties.
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday September 28th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.

No Show Policy:

Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 

 

Full Team Cancellations:

Teams withdrawing from a tournament could be charged a penalty for cancelling hotel reservations. Please inquire with GCI.
If team is NOT ACCEPTED into tournament:

The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required. If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel may charge a penalty; we will need to reach out to the hotel to inquire.


Entire Event Cancellation:

If the entire tournament is cancelled due to weather or COVID-19, all reservations made with GCI will be cancelled entirely. There will be no penalties when the announcement is made at least 24 hours prior to check in. If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply.

If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.  

COVID-19 Disclaimer:
• Any cancellations due to Covid-19 that are sent in past GCI's cancellation deadline will be at the hotel's discretion to work with individuals/teams on a case by case basis.  We cannot guarantee a hotel's flexibility in regards to charging a penalty (or not) for a cancellation made after the GCI deadline.

• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, house-keeping, breakfast etc.)

 

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.


Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


Confirming reservation changes or cancellations:
If you do not receive a reply from us (changes@gciteamtravel.com) 
within 1 business day, please follow up by phone. Email servers such as me.com, icloud.com and att.net will often completely block your email messages to us and our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.


 

HOLIDAY INN EXPRESS & SUITES - EDWARDSVILLE

1000 PLUMMER DR, EDWARDSVILLE, IL 62025

Room SizePriceRms Avail.
Two Queen Bed Suite$149.00 5

Maps - HOLIDAY INN EXPRESS & SUITES - EDWARDSVILLE

No map available.





Hotel Notes - HOLIDAY INN EXPRESS & SUITES - EDWARDSVILLE

Check-In: Friday, October 1, 2021 - 3:00 PM
Check-Out: Sunday, October 3, 2021 - 11:00 AM

Check In: 3:00 PM

Check Out: 11:00 AM



• Minimum age to check-in is 21.

• A valid credit card and government issued photo ID is required at check-in.

• No Pets Allowed

• 100% Non-Smoking Property

• A minimum of 10 Rooms must be secured for both Friday and Saturday night in order to receive the group rate. If less than 10 rooms per night are actualized by team the rate will increase to a higher rate for that weekend.



Hotel to Venue Distances:

Glen-Ed East - 4.8 miles

Glen-Ed West - 2.6 miles

SIUE Rec Fields - 2.4 miles

Belle Clair Soccer Park - 29 miles 

O'Fallon Family Sports Park - 25 miles

Amenities - HOLIDAY INN EXPRESS & SUITES - EDWARDSVILLE

•• Free Express Start Breakfast Bar

• Indoor Swimming Pool

• On-site Guest Self-Laundry Facilities

• Fitness Center

• Business Center

• Beautifully decorated guest rooms with flat screen TV's.

• Comfortable bedding featuring the pillow top mattresses
• two firm and two soft pillows on each bed.

• Large working desk along with a comfy side chair and a microwave and fridge in every room.

Specials - HOLIDAY INN EXPRESS & SUITES - EDWARDSVILLE

Complimentary Breakfast.

Cancellation Policy - HOLIDAY INN EXPRESS & SUITES - EDWARDSVILLE

Arrival Date Change Deadline: 

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday September 28th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Cancellation Deadline:
• Cancelling your reservation via email with GCI before 3:00PM CST on Tuesday September 28th will not result in any charges or penalties.
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday September 28th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.

No Show Policy:

Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 

 

Full Team Cancellations:

Teams withdrawing from a tournament could be charged a penalty for cancelling hotel reservations. Please inquire with GCI.
If team is NOT ACCEPTED into tournament:

The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required. If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel may charge a penalty; we will need to reach out to the hotel to inquire.


Entire Event Cancellation:

If the entire tournament is cancelled due to weather or COVID-19, all reservations made with GCI will be cancelled entirely. There will be no penalties when the announcement is made at least 24 hours prior to check in. If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply.

If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.  

COVID-19 Disclaimer:
• Any cancellations due to Covid-19 that are sent in past GCI's cancellation deadline will be at the hotel's discretion to work with individuals/teams on a case by case basis.  We cannot guarantee a hotel's flexibility in regards to charging a penalty (or not) for a cancellation made after the GCI deadline.

• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, house-keeping, breakfast etc.)

 

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.


Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


Confirming reservation changes or cancellations:
If you do not receive a reply from us (changes@gciteamtravel.com) 
within 1 business day, please follow up by phone. Email servers such as me.com, icloud.com and att.net will often completely block your email messages to us and our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.