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Step 2: Select a Hotel for your event.

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US Youth Futsal: Mid Atlantic Regional Championships

Richmond, VA

January 15-17, 2021

 

ATTN: A team manager (or coach) must set up a block of rooms on behalf of the team. No credit card is needed in order to set up a room block on our website.


Unsold hotel inventory will be released 4 weeks prior to the event. Please book your room block early in order to get the most selection.


 COVID Disclaimer: State/local guidance at the time of your hotel stay may require last minute changes affecting the amenities listed for this hotel. (Ex: Hotel may close the pool, fitness center, or public spaces without notice; breakfast item, time changes and availability may happen without notice.)


If you have any questions, please email Lori at LMurawski@exploregci.com


You may select up to 16 rooms.

The approved hotels for the event you selected are listed below. Browse through the options and choose the hotel that's just right for you and your team. Click on the blue "Select Hotel" button to choose the hotel that has the number of rooms you need at the nightly rate you want.

COURTYARD BY MARRIOTT RICHMOND DOWNTOWN

1320 E CARY ST, RICHMOND, VA 23219

Room SizePriceRms Avail.
Two Queen Beds$169.00 12
King Bed + Sofa Sleeper$169.00 2

Maps - COURTYARD BY MARRIOTT RICHMOND DOWNTOWN

View Larger Map

Hotel Notes - COURTYARD BY MARRIOTT RICHMOND DOWNTOWN

Check-In: Friday, January 15, 2021 - 4:00 PM
Check-Out: Sunday, January 17, 2021 - 12:00 PM

Check-In: 4:00pm

Check-out: 12:00pm


  • Room rates are subject to state and local taxes. Subject to change without notice.

  • Smoke-free Policy.

  • A valid credit card and matching valid photo ID is required to check in.

  • Must be 21 or older to check in.

  • No pets allowed.

Amenities - COURTYARD BY MARRIOTT RICHMOND DOWNTOWN


  • Complimentary Wireless Internet

  • Fitness Center

  • Business Center

  • Bistro on site open for Breakfast and Dinner

  • Mini-Fridge and Microwave in Room

  • Guest Laundry
    • Coin Operated

  • No Pool Onsite

  • PARKING FEES APPLY - Average daily rate is $17/night. There are a few garages to choose from and rates will vary based on which one is chosen. 

Specials - COURTYARD BY MARRIOTT RICHMOND DOWNTOWN

Breakfast is not included in the team rate at this property.

Cancellation Policy - COURTYARD BY MARRIOTT RICHMOND DOWNTOWN

GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW

Arrival Date Changes:

Request in writing via email with GCI prior to 2:00PM Central Standard Time on Monday January 11th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Reservation Cancellation Deadlines:

Cancelling your individual reservation in writing with GCI before 2:00 PM CST on Monday January 11th will not result in any charges or penalties.

Cancelling your reservation
after 2:00 PM Central Standard Time on Monday January 11th will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.


Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.

Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


TEAM/GROUP CANCELLATION POLICY:

• Should the amount of individual cancellations from the same team appear to be more than standard (resulting in cancellation of 50% or more of the total room nights reserved) each cancelled reservation will incur a non-refundable charge of 1 night's room and tax. *see COVID19 notice below

• Team/Group room block must be canceled
30 days prior to event Tuesday December 15th to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday December 15th will incur cancellations charges of 1 night's room and tax. *see COVID19 notice below

• If team is NOT ACCEPTED into tournament:
The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required.
• If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel will likely charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire about the penalty which could be up to 1 night's room and taxes to each reservation.



Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.

Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

COVID-19 Update as of 10/5/20*:
-  Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, housekeeping frequency/offering, breakfast options/availability etc.)
-  If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.
 
Please email changes@gciteamtravel.com with any changes, cancellations or questions.

COURTYARD BY MARRIOTT RICHMOND WEST

6400 WEST BROAD ST., RICHMOND, VA 23230

Room SizePriceRms Avail.
One King Bed$115.00 2
Two Double Sized Beds$115.00 6
Two Queen Beds$115.00 6

Maps - COURTYARD BY MARRIOTT RICHMOND WEST

View Larger Map

Hotel Notes - COURTYARD BY MARRIOTT RICHMOND WEST

Check-In: Friday, January 15, 2021 - 3:00 PM
Check-Out: Sunday, January 17, 2021 - 12:00 PM

• Check In: 3:00 PM

• Check Out: 12:00 PM



• Minimum age to check-in is 21.

• A valid credit card and matching valid ID is required at check-in.

• 100% Non Smoking Hotel.

• No Pets Allowed.



• Distance to River City Sportsplex: 20 miles.

• Distance to U-Turn Sports Performance Academy: 1.8 miles

Amenities - COURTYARD BY MARRIOTT RICHMOND WEST

•• Complimentary High Speed Internet

• Fitness Center

• Seasonal Outdoor Pool

• Business Center

• The Bistro Restaurant On-Site

• Free Parking

• Guest Laundry Facility

• Guest rooms feature a minifridge and luxury bedding

Specials - COURTYARD BY MARRIOTT RICHMOND WEST

Breakfast is not included in the team rate at this property.

Cancellation Policy - COURTYARD BY MARRIOTT RICHMOND WEST

GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW

Arrival Date Changes:

Request in writing via email with GCI prior to 2:00PM Central Standard Time on Monday January 11th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Reservation Cancellation Deadlines:

Cancelling your individual reservation in writing with GCI before 2:00 PM CST on Monday January 11th will not result in any charges or penalties.

Cancelling your reservation
after 2:00 PM Central Standard Time on Monday January 11th will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.


Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.

Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


TEAM/GROUP CANCELLATION POLICY:

• Should the amount of individual cancellations from the same team appear to be more than standard (resulting in cancellation of 50% or more of the total room nights reserved) each cancelled reservation will incur a non-refundable charge of 1 night's room and tax. *see COVID19 notice below

• Team/Group room block must be canceled
30 days prior to event Tuesday December 15th to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday December 15th will incur cancellations charges of 1 night's room and tax. *see COVID19 notice below

• If team is NOT ACCEPTED into tournament:
The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required.
• If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel will likely charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire about the penalty which could be up to 1 night's room and taxes to each reservation.


• Weather Policy:
If the event is CANCELLED ENTIRELY due to severe weather, no cancellation penalties will occur. The official announcement and cancellations must be made by 9:00 AM Central Standard Time on Thursday January 14th.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.

Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

COVID-19 Update as of 10/5/20*:
-  Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, housekeeping frequency/offering, breakfast options/availability etc.)
-  If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.
 
Please email changes@gciteamtravel.com with any changes, cancellations or questions.

HAMPTON INN & SUITES RICHMOND DOWNTOWN

700 E MAIN ST SUITE A, RICHMOND, VA 23219

Room SizePriceRms Avail.
Two Queen Beds$139.00 16

Maps - HAMPTON INN & SUITES RICHMOND DOWNTOWN

View Larger Map

Hotel Notes - HAMPTON INN & SUITES RICHMOND DOWNTOWN

Check-In: Friday, January 15, 2021 - 3:00 PM
Check-Out: Sunday, January 17, 2021 - 11:00 AM

• Check In: After 3:00 PM 

• Check Out: Before 11:00 AM 



PARKING FEE: $15.00 Per Car Per Night (Fee is subject to change w/o notice)

• Minimum age to check-in is 21. 

• A valid credit card and matching valid ID is required at check-in. 

• 100% Smoke Free Hotel. 

• No Pets Allowed 



• Distance to U-Turn Sports Performance Academy: 7.5 miles (13 minutes)

Amenities - HAMPTON INN & SUITES RICHMOND DOWNTOWN

•• Free Breakfast

• Free Wifi

• Fitness Center

• Business Center

• On-site Restaurant

• Many restaurants within a mile of hotel.

• There is a parking fee of $15 per night at this downtown hotel. (Fee is subject to change w/o notice)

Specials - HAMPTON INN & SUITES RICHMOND DOWNTOWN

Complimentary Breakfast. (Currently grab n go bags due to covid)

Parking Fee: Hotel charges $15 per car per night for self parking

Cancellation Policy - HAMPTON INN & SUITES RICHMOND DOWNTOWN

GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW

Early Check Out Fee: If you check out prior to your confirmed check out date, the hotel will charge $50.00 to your account. To avoid this fee, please inform the hotel 48 hours prior to changing your departure date.

Arrival Date Changes:

Request in writing via email with GCI prior to 2:00PM Central Standard Time on Monday January 11th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Reservation Cancellation Deadlines:

Cancelling your individual reservation in writing with GCI before 2:00 PM CST on Monday January 11th will not result in any charges or penalties.

Cancelling your reservation
after 2:00 PM Central Standard Time on Monday January 11th will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.


Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.

Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


TEAM/GROUP CANCELLATION POLICY:

• Should the amount of individual cancellations from the same team appear to be more than standard (resulting in cancellation of 50% or more of the total room nights reserved) each cancelled reservation will incur a non-refundable charge of 1 night's room and tax. *see COVID19 notice below

• Team/Group room block must be canceled
30 days prior to event Tuesday December 15th to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday December 15th will incur cancellations charges of 1 night's room and tax. *see COVID19 notice below

• If team is NOT ACCEPTED into tournament:
The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required.
• If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel will likely charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire about the penalty which could be up to 1 night's room and taxes to each reservation.


• Weather Policy:
If the event is CANCELLED ENTIRELY due to severe weather, no cancellation penalties will occur. The official announcement and cancellations must be made by 9:00 AM Central Standard Time on Thursday January 14th.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.

Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

COVID-19 Update as of 10/5/20*:
-  Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, housekeeping frequency/offering, breakfast options/availability etc.)
-  If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.
 
Please email changes@gciteamtravel.com with any changes, cancellations or questions.

HOLIDAY INN EXPRESS RICHMOND E - MIDLOTHIAN TRNPKE

8710 MIDLOTHIAN TURNPIKE, RICHMOND, VA 23235

Room SizePriceRms Avail.
Two Queen Beds$131.00 16

Maps - HOLIDAY INN EXPRESS RICHMOND E - MIDLOTHIAN TRNPKE

View Larger Map

Hotel Notes - HOLIDAY INN EXPRESS RICHMOND E - MIDLOTHIAN TRNPKE

Check-In: Friday, January 15, 2021 - 3:00 PM
Check-Out: Sunday, January 17, 2021 - 11:00 AM

• Check In: After 3:00 PM

• Check Out: Before 11:00 AM



• Minimum age to check-in is 21.

• A valid credit card is required at check-in.

• 100% Smoke Free Hotel.

• Pets Allowed (see hotel for restrictions and fees)

• No connecting rooms available.



• Group Code of Conduct: Parents will be required to sign off on group conduct rules at check-in.

• Curfew for all guests under 18 is 11pm. Guests under 18 must be in their rooms by this time and are required to be adequately supervised.

• Excessive noise is not allowed. Complaints will be warned immediately. If problem persists additional charges may apply or group/individual may be asked to leave hotel without refund.

• Additional rules not listed here will be on the group conduct sheet.



• Distance to River City Sportsplex: 8.6 miles (Shortest route has tolls)

Amenities - HOLIDAY INN EXPRESS RICHMOND E - MIDLOTHIAN TRNPKE

•• Outdoor Swimming Pool (open seasonally) with courtyard seating area

• Free Wifi

• Fitness Center

• Guestrooms feature a mini-fridge and microwave

• Complimentary Coffee/Tea Supplies

• Off-site Restaurant Delivery Available

• Complimentary Self Parking

Specials - HOLIDAY INN EXPRESS RICHMOND E - MIDLOTHIAN TRNPKE

Complimentary Breakfast.

Cancellation Policy - HOLIDAY INN EXPRESS RICHMOND E - MIDLOTHIAN TRNPKE

GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW

Arrival Date Changes:

Request in writing via email with GCI prior to 2:00PM Central Standard Time on Monday January 11th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Reservation Cancellation Deadlines:

Cancelling your individual reservation in writing with GCI before 2:00 PM CST on Monday January 11th will not result in any charges or penalties.

Cancelling your reservation
after 2:00 PM Central Standard Time on Monday January 11th will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.


Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.

Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


TEAM/GROUP CANCELLATION POLICY:

• Should the amount of individual cancellations from the same team appear to be more than standard (resulting in cancellation of 50% or more of the total room nights reserved) each cancelled reservation will incur a non-refundable charge of 1 night's room and tax. *see COVID19 notice below

• Team/Group room block must be canceled
30 days prior to event Tuesday December 15th to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday December 15th will incur cancellations charges of 1 night's room and tax. *see COVID19 notice below

• If team is NOT ACCEPTED into tournament:
The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required.
• If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel will likely charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire about the penalty which could be up to 1 night's room and taxes to each reservation.


• Weather Policy:
If the event is CANCELLED ENTIRELY due to severe weather, no cancellation penalties will occur. The official announcement and cancellations must be made by 9:00 AM Central Standard Time on Thursday January 14th.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.

Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

COVID-19 Update as of 10/5/20*:
-  Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, housekeeping frequency/offering, breakfast options/availability etc.)
-  If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.
 
Please email changes@gciteamtravel.com with any changes, cancellations or questions.

HOMEWOOD SUITES BY HILTON RICHMOND-DOWNTOWN

700 EAST MAIN STREET SUITE B, RICHMOND, VA 23219

Room SizePriceRms Avail.
Two Queen Beds Suite + Sofa Sleeper$159.00 16

Maps - HOMEWOOD SUITES BY HILTON RICHMOND-DOWNTOWN

View Larger Map

Hotel Notes - HOMEWOOD SUITES BY HILTON RICHMOND-DOWNTOWN

Check-In: Friday, January 15, 2021 -
Check-Out: Sunday, January 17, 2021 -

• Check In: After 3:00 PM 

• Check Out: Before 11:00 AM 



• PARKING FEE: $15.00 Per Car Per Night (Fee is subject to change w/o notice)

• Minimum age to check-in is 21. 

• A valid credit card and matching valid ID is required at check-in. 

• 100% Smoke Free Hotel. 

• No Pets Allowed 



• Distance to U-Turn Sports Performance Academy: 6 miles (12 minutes)

Amenities - HOMEWOOD SUITES BY HILTON RICHMOND-DOWNTOWN

Free Breakfast


Free Wifi


Fitness Center


Business Center


On-site restaurant


Complimentary grocery delivery service


Guest suites feature a full sized kitchen and dining area.





Amenities & Services Availability




Some hotel services may not be available or may be limited during your visit.


The following services and amenities are available
• but with reduced service: Breakfast.


The following services and amenities are currently not available: Complimentary Evening Social
• Fitness Center
• Pool.

Specials - HOMEWOOD SUITES BY HILTON RICHMOND-DOWNTOWN

Complimentary Breakfast (Currently TO GO Bags)

The hotel charges $15 parking fee per car, per day based on availability.

Cancellation Policy - HOMEWOOD SUITES BY HILTON RICHMOND-DOWNTOWN

GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW

Arrival Date Changes:

Request in writing via email with GCI prior to 2:00PM Central Standard Time on Monday January 11th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Reservation Cancellation Deadlines:

Cancelling your individual reservation in writing with GCI before 2:00 PM CST on Monday January 11th will not result in any charges or penalties.

Cancelling your reservation
after 2:00 PM Central Standard Time on Monday January 11th will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.


Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.

Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


TEAM/GROUP CANCELLATION POLICY:

• Should the amount of individual cancellations from the same team appear to be more than standard (resulting in cancellation of 50% or more of the total room nights reserved) each cancelled reservation will incur a non-refundable charge of 1 night's room and tax. *see COVID19 notice below

• Team/Group room block must be canceled
30 days prior to event Tuesday December 15th to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday December 15th will incur cancellations charges of 1 night's room and tax. *see COVID19 notice below

• If team is NOT ACCEPTED into tournament:
The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required.
• If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel will likely charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire about the penalty which could be up to 1 night's room and taxes to each reservation.


• Weather Policy:
If the event is CANCELLED ENTIRELY due to severe weather, no cancellation penalties will occur. The official announcement and cancellations must be made by 9:00 AM Central Standard Time on Thursday January 14th.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.

Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

COVID-19 Update as of 10/5/20*:
-  Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, housekeeping frequency/offering, breakfast options/availability etc.)
-  If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.
 
Please email changes@gciteamtravel.com with any changes, cancellations or questions.

HYATT PLACE ARBORETUM

201 ARBORETUM PLACE, RICHMOND, VA 23236

Room SizePriceRms Avail.
King Bed + Sofa Sleeper$139.00 3
Two Double Beds and Sofa Sleeper$139.00 20

Maps - HYATT PLACE ARBORETUM

View Larger Map

Hotel Notes - HYATT PLACE ARBORETUM

Check-In: Friday, January 15, 2021 - 3:00 PM
Check-Out: Sunday, January 17, 2021 - 12:00 PM

• Check In: After 3:00 PM

• Check Out: Before 12:00 PM



• Minimum age to check in is 21.

• A valid credit card is required at check in.

• Pets Allowed (fees/waivers apply)

• 100% Non-Smoking Hotel

• No roll-away beds available

• Double rooms will connect based upon availability; never guaranteed.



• Distance to River City Sportsplex: 8 Miles; Highway VA-76 E has tolls



• Distance to U-Turn Sports Performance Academy: 9.3 Miles; Highway has tolls

Amenities - HYATT PLACE ARBORETUM

•• Outdoor Pool (open seasonally)

• Complimentary Wi-fi

• Business Center

• 24 Hour Fitness Center

• Free a.m. Kitchen Skillet™ Breakfast

• 24-hour restaurant and market

• Complimentary Self Parking

• Hyatt Grand Bed®

• Brand new guestrooms renovated in 2016

• Minutes from Chesterfield Towne Center and other attractions

Specials - HYATT PLACE ARBORETUM

Complimentary Breakfast.
Limited service available - Food Service (limited to boxed/Grab andGo breakfast), Bar Service

Cancellation Policy - HYATT PLACE ARBORETUM

GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW

Arrival Date Changes:

Request in writing via email with GCI prior to 2:00PM Central Standard Time on Monday January 11th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Reservation Cancellation Deadlines:

Cancelling your individual reservation in writing with GCI before 2:00 PM CST on Monday January 11th will not result in any charges or penalties.

Cancelling your reservation
after 2:00 PM Central Standard Time on Monday January 11th will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.


Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.

Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.


*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 


TEAM/GROUP CANCELLATION POLICY:

• Should the amount of individual cancellations from the same team appear to be more than standard (resulting in cancellation of 50% or more of the total room nights reserved) each cancelled reservation will incur a non-refundable charge of 1 night's room and tax. *see COVID19 notice below

• Team/Group room block must be canceled
30 days prior to event Tuesday December 15th to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday December 15th will incur cancellations charges of 1 night's room and tax. *see COVID19 notice below

• If team is NOT ACCEPTED into tournament:
The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required.
• If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel will likely charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire about the penalty which could be up to 1 night's room and taxes to each reservation.


• Weather Policy:
If the event is CANCELLED ENTIRELY due to severe weather, no cancellation penalties will occur. The official announcement and cancellations must be made by 9:00 AM Central Standard Time on Thursday January 14th.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.

Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

COVID-19 Update as of 10/5/20*:
-  Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, housekeeping frequency/offering, breakfast options/availability etc.)
-  If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.
 
Please email changes@gciteamtravel.com with any changes, cancellations or questions.