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Step 2: Select a Hotel for your event.

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Thanks for visiting GCI Team Travel!

We look forward to assisting you in your lodging for the   Autumn Festival on September 11-13,2020.

Please contact Lindsay @ Lbrocato@exploregci.com for assistance.


Team managers should set up a block of rooms for their team.  There is no credit card required to setup a block.  Each individual who makes a reservation in the block will be required to hold with a credit card. 


Please only request the rooms needed for your team.  Don't forget to reserve a room for your coach.



Please note we cannot guarantee multiple teams in the same hotel.


Please contact Lindsay -  Lbrocato@exploregci.com if you have questions.


COVID-19 Update as of 7/8/20
*:

-  Hotel amenities listed may be subject to change without prior notification due to COVID-19 regulations.

-  At this time, the $25 cancellation fee and 30 day team/group block policy are waived.

-  The 72 hour Arrival Date Changes/Reservation Cancellation Deadline policies for individual reservations remains as follows:

1.  Request in writing via email with GCI prior to 3:00PM Central Standard Time on {Tuesday of the event}. Arrival date changes received after the deadline will not be accepted by GCI Team Travel.

2.  Cancelling a full reservation after 3:00 PM Central Standard Time on {Tuesday of the event} will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.

-  If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.


Please email changes@gciteamtravel.com with any changes, cancellations or questions.  
*This update is subject to change at any time.



The approved hotels for the event you selected are listed below. Browse through the options and choose the hotel that's just right for you and your team. Click on the blue "Select Hotel" button to choose the hotel that has the number of rooms you need at the nightly rate you want.

DOUBLETREE BY HILTON

10100 COLLEGE BLVD, OVERLAND PARK, KS 66210

Room SizePriceRms Avail.
Two Queen Beds$123.00 25

Maps - DOUBLETREE BY HILTON

View Larger Map

Hotel Notes - DOUBLETREE BY HILTON

Check-In: Friday, September 11, 2020 - 3:00 PM
Check-Out: Sunday, September 13, 2020 - 12:00 PM

Check In: 3:00 PM

Check Out: 12:00 PM



• All hotel's room rates are subject to state and local taxes (currently 18.1%). Subject to change without notice.

• Roll-away bed can be requested based on availability at check-in for King Rooms only. $25 Fee per Night (subject to change)

• Mini-Fridge rental $10 Fee; not guaranteed.

• King Rooms will adjoin to Double Rooms; not guaranteed. (Double Rooms will not adjoin with each other.)

• A valid credit card and matching valid photo ID is required to check in.

• 100% Smoke Free Hotel.

• Pets Allowed if under 75LBS Non-Refundable Deposit Fee (see hotel for fee amount and restrictions)

• The hotel holds a liquor license granted by the State Liquor commission and is held responsible for complying with its regulation. Guests are forbidden from bringing alcoholic beverages into public areas including the bar, restaurant, lobby and meeting spaces.

• Room rate includes up to 2 Adults. Additional Adults in the room will incur a $10 per night charge.



Hotel to Venue Distances:

Scheels Overland Park Soccer Complex – 4 miles

Swope Soccer Village – 17 miles

Olathe Soccer Complex - 7 miles

Polo Fields – 12 miles

Lone Elm Park – 13 miles

Shawnee Fields – 15 miles

Wyandotte Sporting Fields- 18 miles

Amenities - DOUBLETREE BY HILTON

•• Renovated Guestrooms Summer 2018

• Glass Enclosed Indoor Swimming Pool
• Whirlpool & Sauna

• Outdoor Patio & Sundeck

• Fitness Center

• 24 Hour Business Center

• Gift Shop

• Racquetball Court

• Free Wireless Internet in Lobby Only

• Trofi Restaurant & Bar located on-site

Specials - DOUBLETREE BY HILTON

Complimentary Hot Breakfast.

Cancellation Policy - DOUBLETREE BY HILTON

GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW

Arrival Date Changes: 

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday September 08th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Reservation Cancellation Deadlines:

Cancelling your individual reservation in writing with GCI before 3:00PM CST on Friday August 28th will not result in any charges or penalties. 
(Please note that cancelling the entire block will fall under "team/group cancellation" instead of "individual cancellation".)


Cancelling a full reservation after 3:00 PM Central Standard Time on Friday August 28th will result in a $25.00 Cancellation Fee charged by GCI Team Travel.

Cancelling a full reservation after 3:00 PM Central Standard Time on Tuesday September 08th will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.

Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

TEAM/GROUP CANCELLATION POLICY:

Team/Group room block must be canceled 30 days prior to event Tuesday August 11th to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday August 11th will incur cancellations charges of 1 night's room and tax.

If team is not accepted into tournament: 

MGR/Coach/Individual must notify GCI within 1 business day of notification to cancel hotel reservations without penalty. A date and time stamped proof in writing from the tournament director will be required.

If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance,we will need to reach out to the hotel to inquire.

Weather Policy: 

If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date. 

If an event is canceled after you have checked in, the hotel’s cancellation policy will apply.

Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

 

FAIRFIELD INN & SUITES OLATHE

12245 S. STRANGLINE RD, OLATHE, KS 66062

Room SizePriceRms Avail.
Two Queen Beds$139.00 18

Maps - FAIRFIELD INN & SUITES OLATHE

View Larger Map

Hotel Notes - FAIRFIELD INN & SUITES OLATHE

Check-In: Friday, September 11, 2020 - 3:00 PM
Check-Out: Sunday, September 13, 2020 - 12:00 PM

Check In: 3:00 PM

Check Out: 12:00 PM



• Newly renovated!

• An adult (age 21 or above) must be present at all times with children in public areas and in guest rooms.

• Strict team behavior policy in effect; misbehavior could lead to fees.

• No Roll-away Beds Available

• Some Rooms Will Adjoin (Not Guaranteed)

• A valid credit card and matching valid photo ID is required to check in.



Hotel to Venue Distances:

Scheels Overland Park Soccer Complex – 6 miles

Swope Soccer Village – 22 miles

Olathe Soccer Complex: 5 miles

Polo Fields – 15 miles

Lone Elm Park – 9 miles

Shawnee fields – 11 miles

Wyandotte Sporting Fields- 18 miles

Amenities - FAIRFIELD INN & SUITES OLATHE

•• Indoor Heated Swimming Pool

• Free High WiFi

• Microwave & Mini-Fridge in each room

• Fitness Center

• Guest Laundry

• No Pets Allowed

• 100% Non-Smoking

Specials - FAIRFIELD INN & SUITES OLATHE

Complimentary Hot Breakfast for up to 4 guests per room.

one comp night for every 20 paid nights.

Cancellation Policy - FAIRFIELD INN & SUITES OLATHE

GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW

THIS HOTEL REQUIRES A TWO-NIGHT MINIMUM STAY.

There are no exceptions to the minimum requirement. (Including the game schedule.)


Reservation Cancellation Deadlines:

Cancelling your individual reservation in writing with GCI before 3:00PM CST on Friday August 28th will not result in any charges or penalties.  
(Please note that cancelling the entire block will fall under "team/group cancellation" instead of "individual cancellation".)


Cancelling a full reservation after 3:00 PM Central Standard Time on Friday August 28th will result in a $25.00 Cancellation Fee charged by GCI Team Travel.

Cancelling a full reservation after 3:00 PM Central Standard Time on Tuesday September 08th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel or GCI Team Travel.

Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

TEAM/GROUP CANCELLATION POLICY:

• Team/Group room block must be canceled 30 days prior to event Tuesday August 11th to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday August 11th will incur cancellations charges of 1 night's room and tax.

• If team is not accepted into tournament: 

MGR/Coach/Individual must notify GCI within 1 business day of notification to cancel hotel reservations without penalty. A date and time stamped proof in writing from the tournament director will be required.

If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance,we will need to reach out to the hotel to inquire.

• Weather Policy: 

If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date. 

If an event is canceled after you have checked in, the hotel’s cancellation policy will apply.

Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

 

HILTON GARDEN INN OLATHE

12080 S. STRANG LINE ROAD, OLATHE, KS 66062

Room SizePriceRms Avail.
Two Queen Beds$139.00 18

Maps - HILTON GARDEN INN OLATHE

View Larger Map

Hotel Notes - HILTON GARDEN INN OLATHE

Check-In: Friday, September 11, 2020 - 4:00 PM
Check-Out: Sunday, September 13, 2020 - 11:00 AM

Check In: 4:00 PM

Check Out: 11:00 AM

• To minimize a check-in delay hotel recommends arrival after 4:00PM.



• Roll-away bed can be requested for an additional charge (based on availability) at check-in for King Rooms only.



• Some rooms will adjoin based on availability (not guaranteed).



• A valid credit card and matching valid photo ID is required to check in.



Hotel Policy:

-Parents/Guardians must accompany guests under 16 when using public areas of hotel including but not limited to the pool, fitness & business center.

-All noise complaints will be investigated. A 2nd noise complaint will result in eviction from the hotel with no refund.

-Large gatherings in guestrooms are discouraged.

-Pool hours are posted; guests under 18 must respect adult only hours.

-Groups are not allowed to sit/gather in hallways due to fire safety reasons.



Hotel to Venue Distances:

Scheels Overland Park Soccer Complex – 6 miles

Swope Soccer Village – 22 miles

Olathe Soccer Complex: 4 miles

Polo Fields – 15 miles

Lone Elm Park – 8 miles

Shawnee Fields – 11 miles

Wyandotte Sporting Fields- 18 miles

Amenities - HILTON GARDEN INN OLATHE

•• Indoor Salt Water Swimming Pool & Whirlpool

• Outdoor Patio

• Second Floor Outdoor Terrace with Sun-Shaded Canopy

• Free WiFi

• Fitness Center

• 24 Hour Business Center

• 24-hour Pavilion Pantry

• Mini-Fridge and Microwave in every room

• Award winning Johnny's Italian Steakhouse Restaurant & Bar on-site

• Laundry Facilities

• No pets allowed

• 100% Non-Smoking Hotel

• Private Dining options available at additional cost

Specials - HILTON GARDEN INN OLATHE

Complimentary Continental Breakfast for up to 4 guests per room.
one comp room night  per 20 paid paid nights

Cancellation Policy - HILTON GARDEN INN OLATHE

GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW

Arrival Date Changes: 

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday September 08th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.


Reservation Cancellation Deadlines:

Cancelling your individual reservation in writing with GCI before 3:00PM CST on Friday August 28th will not result in any charges or penalties. 
(Please note that cancelling the entire block will fall under "team/group cancellation" instead of "individual cancellation".)


Cancelling a full reservation after 3:00 PM Central Standard Time on Friday August 28th will result in a $25.00 Cancellation Fee charged by GCI Team Travel.

Cancelling a full reservation after 3:00 PM Central Standard Time on Tuesday September 08th will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.

Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

TEAM/GROUP CANCELLATION POLICY:

Team/Group room block must be canceled 30 days prior to event Tuesday August 11th to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday August 11th will incur cancellations charges of 1 night's room and tax.

If team is not accepted into tournament: 

MGR/Coach/Individual must notify GCI within 1 business day of notification to cancel hotel reservations without penalty. A date and time stamped proof in writing from the tournament director will be required.

If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance,we will need to reach out to the hotel to inquire.

Weather Policy: 

If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date. 

If an event is canceled after you have checked in, the hotel’s cancellation policy will apply.

Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.