Overview
Hotel Name: BEST WESTERN PLUS OLATHE
Address: 1580 SOUTH HAMILTON CIRCLE
Check-in: 9/13/2019 - 3:00 PM
Check-out: 9/15/2019 - 11:00 AM
Event Name: 2019 Autumn Festival
Specials
Complimentary Hot Breakfast.
One complimentary room night for coach or manager for every 20 paid room nights booked through GCI Team Travel.
Amenities
• Indoor Swimming Pool & Hot Tub
• Free WiFi
• Fitness Center
• 24 hr Business Center
• Boardroom (conference) Room seating for 12
• Microwave & Mini-Fridge in Room
• Free parking
• Interior corridors
• Situated right off of Interstate 35
AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice. Amenities and fees are not contractually guaranteed by the hotel, event, or GCI Team Travel. To inquire about availability of specific amenities or services during your stay, please contact the hotel directly prior to your check in date.
Hotel Notes
Check In: 3:00 PM
Check Out: 11:00 AM
Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 15.48% - subject to change without notice).
• VERY STRICT CANCELLATION POLICY. Hotel will charge a penalty for late changes and cancellations. Make sure to review the cancellation policy section of your confirmation email.
• Roll-away Bed available for an additional charge/based on availability. Some rooms will adjoin (not guaranteed).
• Minimum age to check-in is 21. A valid credit card and matching valid photo ID is required to check in.
• Adult’s name on reservation must match guest name that checks in at hotel.
• The credit card used when reserving the room is for guarantee only. A physical card must be presented at check-in.
• Please obtain a “credit card authorization form” from the hotel if you won’t have the physical credit card at check-in.
• 100% Smoke Free Hotel.
• Pets welcome, fees apply (Pet policy is subject to change without notice. Please see hotel for specific information/restrictions.)
Note: Many local sports complexes do not allow pets on site.
• Hotel Policy: It is expected that parents and children respect the other guests and staff on premises and refrain from having large, late congregations and excessive drinking on-site. All guests must maintain quiet hours after 10pm. Pool hours must be adhered to.
• Credit Card Pre-Authorizations: Hotel may pre-authorize the card used to secure your reservation up to 3 days prior to check-in. You can change the card used to pay for the room at check in with the front desk if needed.
Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in. Please inquire with the hotel directly regarding what the hold may be or for additional information.
Hotel to Venue Distances:Scheels Overland Park Soccer Complex – 8 miles
Olathe Soccer Complex: 7 miles
Swope Soccer Village – 26 miles
Polo Fields – 16 miles
Lone Elm Park – 3 miles
Shawnee Fields – 15 miles
Compass Mineral Fields- 22 Miles
Cancellation Policy
INDIVIDUAL RESERVATION CANCELLATION POLICY:
• Full Cancellations: Request in writing via email with GCI prior to 3:00PM CST on Thursday September 05th to avoid penalties.
Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 1 night’s room and tax.
*See Team Cancellation Attrition below*
Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.
• Arrival & Departure Date Changes: Request in writing via email with GCI prior to 3:00PM CST on Tuesday September 10th.
Arrival date changes received after the 3:00PM CST deadline will not be accepted by GCI.
• Please EMAIL US at changes@gciteamtravel.com prior to the deadlines.
• It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, your team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes partial and full cancellations. Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.
• Teams are not allowed to switch to a different hotel within 30 days prior to the event start date.
• Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.
• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire.
• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.