Overview
Hotel Name: COURTYARD OP CONVENTION CENTER
Address: 11001 WOODSON ST.
Check-in: 11/15/2019 - 3:00 PM
Check-out: 11/17/2019 - 12:00 PM
Event Name: 2019 Showcase KC
Specials
- Complimentary Breakfast Buffet on Saturday and Sunday for up to four (4) guests per room reserved in the GCI Team Travel block.
- One complimentary room night for coach or manager for every 20 paid room nights booked in the GCI block. NOT VALID ON SUITES! Restrictions Apply!
Amenities
• Outdoor courtyard and picnic area (no grill)
• Free Wifi
• 24 hour business center
• Fitness center/jogging trail
• Mini fridge in all rooms
• Indoor Pool
• Laundry/Dry Cleaning Services available
• The Bistro available for breakfast and evening snacks and beverage options.
AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice. Amenities and fees are not contractually guaranteed by the hotel, event, or GCI Team Travel. To inquire about availability of specific amenities or services during your stay, please contact the hotel directly prior to your check in date.
Hotel Notes
Check In: 3:00 PM
Check Out: 12:00 PM
Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 18.1% - subject to change without notice).
• A valid credit card and matching valid photo ID is required to check in. Minimum check in age is 21 years.
• Parking Fee: $10 per car per night (subject to change without notice- if you have questions, please inquire with GCI directly)
• 100% Smoke Free Hotel.
• Pets welcome with nonrefundable $75 deposit (2 Pet limit. Check with hotel for specific information/restrictions. Policy subject to change without notice)
Note: Many local sports complexes do not allow pets on site.
• Roll-away bed can be requested based on availability at check-in for King Rooms only. A King room will adjoin with a Double Room based on availability.
Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in. Please inquire with the hotel directly regarding what the hold may be or for additional information.
Hotel to Venue Distances:Scheels Overland Park Soccer Complex – 6 miles
Swope Soccer Village – 14 miles
Olathe Soccer Complex 10 miles
Polo Fields – 11 miles
Lone Elm Park – 16 miles
Shawnee Fields – 17 miles
Wyandotte Sporting Fields- 21 miles
Central Bank Sporting complex - 33 miles
Cancellation Policy
YOUR RESERVATION AT THIS HOTEL REQUIRES A MANDATORY TWO-NIGHT MINIMUM STAY.
Please understand that no exceptions can be made to the required two-night minimum - including game schedule.
• Full Cancellations: Request in writing via email with GCI prior to 3:00PM CST on Thursday November 07th to avoid penalties.
Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 2 night’s room and tax.
*See Team Cancellation Attrition below*
Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.
• Other Changes - Name change or a change to arrival/departure when two-night minimum has been met:
Request the change in writing via email with GCI prior to 3:00PM CST on Tuesday November 12th
To Make A Change or Cancellation:
Email us at changes@gciteamtravel.com before the deadline date with the change needed.
It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, your team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes full cancellations. Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.
• Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.
• Teams are not allowed to switch to a different hotel within 30 days prior to the event start date.
• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire.
• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.