Overview
Hotel Name: SHERATON OVERLAND PARK AT THE CONVENTION CENTER
Address: 6100 COLLEGE BLVD
Check-in: 12/6/2019 - 3:00 PM
Check-out: 12/8/2019 - 12:00 PM
Event Name: 2019 Challenger Season Finale and Showcase
Specials
- Complimentary continental breakfast with one (1) hot item in a meeting room for 3 hours on Saturday and Sunday for up to four (4) guests per room reserved in the GCI Team Travel block
Amenities
• Indoor Swimming Pool
• Outdoor Sun Deck/Patio with Fire Pit
• Free Wireless Internet in Lobby
• Complimentary standard internet in guest rooms
• Fitness Center
• The Link@Sheraton Business Center
• 1906 Grille & Lounge located on-site
• Complimentary Mini-Fridge in room, extras upon request
AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice. Amenities and fees are not contractually guaranteed by the hotel, event, or GCI Team Travel. To inquire about availability of specific amenities or services during your stay, please contact the hotel directly prior to your check in date.
Hotel Notes
Check In: 3:00 PM
Check Out: 12:00 PM
Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 18.1% - subject to change without notice).
• No rollaways available/allowed per fire code
• Connecting rooms are not guaranteed and subject to availability upon check-in. Double Queen rooms do not connect or adjoin with each other.
• Minimum age to check-in is 21.
• A valid credit card and matching valid photo ID is required to check in.
• Adult’s name on reservation must match guest name that checks in at hotel.
• The credit card used when reserving the room is for guarantee only. A physical card must be presented at check-in.
• Please obtain a “credit card authorization form” from the hotel if you won’t have the physical credit card at check-in.
• 100% Smoke Free Hotel
• Pet Friendly (fees applicable - please see hotel for specific information. Policy subject to change without notice)
Note: Many local sports complexes do not allow pets on site.
• Actual adult's name must be the name on the reservation. Reservation name and guest arriving must match.
• Parking fee may apply $5/car. Inquire with GCI for questions. (subject to change without notice)
• No Outside food and beverage allowed within the restaurant 1906 (on site)
• Quiet times are from 10pm-6am. If your party is found causing disturbance, there will be a disturbance fee applied.
• 20% Discount off the OP1906 restaurant food and non-alcoholic beverages
Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in. Please inquire with the hotel directly regarding what the hold may be or for additional information.
Hotel to Venue Distances:Scheels Overland Park Soccer Complex – 5 miles
Swope Soccer Village – 15 miles
Polo Fields – 10 miles
Lone Elm Park – 15 miles
Shawnee Fields – 17 miles
Compass Mineral Sporting Fields- 20 miles
Central Bank Sporting Complex- 36 miles
Cancellation Policy
YOUR RESERVATION AT THIS HOTEL REQUIRES A MANDATORY TWO-NIGHT MINIMUM STAY.
Please understand that no exceptions can be made to the required two-night minimum - including game schedule.
• Full Cancellations: Request in writing via email with GCI prior to 3:00PM CST on Tuesday, December 3rd to avoid penalties.
Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 2 night’s room and tax.
*See Team Cancellation Attrition below*
Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.
• Other Changes - Name change or a change to arrival/departure when two-night minimum has been met:
Request the change in writing via email with GCI prior to 3:00PM CST on Tuesday December 03rd
To Make A Change or Cancellation:
Email us at changes@gciteamtravel.com before the deadline date with the change needed.
It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, your team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes full cancellations. Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.
• Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.
• Teams are not allowed to switch to a different hotel within 30 days prior to the event start date.
• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire.
• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.