Overview
Hotel Name: HOLIDAY INN EXPRESS & SUITES SHAWNEE
Address: 17346 MIDLAND DRIVE
Check-in: 9/20/2019 - 3:00 PM
Check-out: 9/22/2019 - 11:00 AM
Event Name: 2019 Challenger Sports Invitational
Specials
Complimentary Continental Breakfast.
One comp night for coach or manager for every 20 paid room nights booked through GCI Team Travel.
Amenities
• Free Hot Breakfast Buffet
• Free WiFi
• Indoor Heated Pool SALTWATER
• Large Patio with Grills for Guest Use
• Modern Fitness Center and Business Center
• Cable TV with Premium Channels
• Fridge, Microwave and In room safes
• Hair Dryer and Coffee Maker
• Flat Screen TVs
• Family Suites available
Hotel Notes
Check In: 3:00 PM
Check Out: 11:00 AM
• A valid credit card and matching valid photo ID is required to check in.
• 100% Smoke Free Hotel.
• No Pets
• Each person will need to sign off on the Team & Chaperone Policy at check in. Policy is shown below for reference. Exact wording is subject to change at any time without notice.
Hotel to Venue Distances:
Scheels Overland Park Soccer Complex – 15 miles
Swope Soccer Village – 24 miles
Olathe Soccer Complex - 6 miles
Polo Fields – 26 miles
Lone Elm Park – 16 miles
Shawnee Fields – 8 miles
Wyandotte Sporting Fields- 10 miles
Team and Chaperone Policy:
- Quiet time is at 10PM until 9AM the following morning.
- Guests may not roam, run or play in the hallways, stairwells or parking lot.
- Hotel requires constant adult supervision in the pool and spa areas while any member of your party is in the area.
- Should the housekeeping staff find a room unmanageable due to misbehavior the hotel will charge the credit card responsible for the room for any damages or extra cleaning fees that may apply.
- There must be an adult chaperone present at all times. The chaperone must make themselves available for the staff as a contact person for the group and will be 100% responsible for the behavior of the group.
- It is at the discretion of the hotel management to ask the group or an individual to leave the hotel premises if unresolved problems persist. This is a two strike hotel meaning the hotel will give you only 2 strikes. (First strike - verbal warning, Second strike - asked to leave hotel without refund.)
- No gaming allowed on business center computers. Business center is for guests 18 years and older.
Cancellation Policy
INDIVIDUAL RESERVATION CANCELLATION POLICY:
• Full Cancellations: Request in writing via email with GCI prior to 3:00PM CST on Thursday September 12th to avoid penalties.
Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 1 night’s room and tax.
*See Team Cancellation Attrition below*
Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.
• Arrival & Departure Date Changes: Request in writing via email with GCI prior to 3:00PM CST on Tuesday September 17th.
Arrival date changes received after the 3:00PM CST deadline will not be accepted by GCI.
• Please EMAIL US at changes@gciteamtravel.com prior to the deadlines.
• It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, your team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes partial and full cancellations. Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.
• Teams are not allowed to switch to a different hotel within 30 days prior to the event start date.
• Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.
• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire.
• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.