Overview
Hotel Name: DOUBLETREE BY HILTON
Address: 10100 COLLEGE BLVD
Check-in: 12/10/2021 - 3:00 PM
Check-out: 12/12/2021 - 12:00 PM
Event Name: 2021 ODP Winter Friendlies
Specials
The room rate includes a team Grab and Go breakfast on Saturday and Sunday mornings from 7-9am. (times subject to change without notice)
Comp Policy:
Coach will receive 1 free night towards their stay when the team actualizes 21 nights that weekend.
(Book 21 nights = ONE Free Night)
The Coach's reservation must be on the team's rooming list within the team's GCI Team Travel room block. (standard room only; no suites)
Amenities
• Glass Enclosed Indoor Swimming Pool, Whirlpool & Sauna
• Outdoor Patio & Sundeck
• Fitness Center
• 24 Hour Business Center
• Market fresh gift shop serving Starbucks coffee, grab and go salads, and sandwiches
• Racquetball Court
• Free Wireless Internet in Lobby Only
• Trofi Restaurant & Bar located on-site
Breakfast hours are 7:00am-9:00am (subject to change without notice)
AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice. Amenities and fees are not contractually guaranteed by the hotel, event, or GCI Team Travel. To inquire about availability of specific amenities or services during your stay, please contact the hotel directly prior to your check in date.
Hotel Notes
Message from the DoubleTree Overland Park:
2 Guest elevators are currently under renovations, but please don’t be alarmed! The hotel has 2 working guest elevators, 2 service elevators, or the stairs for guests to access their rooms. **Updated as of 3/4/2024.
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Check In: 3:00 PM
Check Out: 12:00 PM
Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 18.1% - subject to change without notice).
• A valid credit card and matching valid photo ID is required to check in. Minimum check in age is 21 years.
• Adult’s name on reservation must match guest name that checks in at hotel.
• The credit card used when reserving the room is for guarantee only. A physical card must be presented at check-in.
• Please obtain a “credit card authorization form” from the hotel if you won’t have the physical credit card at check-in.
• Roll-away bed can be requested based on availability at check-in. $25 Fee per Night (subject to change)
• King Rooms will adjoin to Double Rooms; not guaranteed. (Double Rooms will not adjoin with each other.)
• 100% Smoke Free Hotel.
• Pets Allowed if under 75lbs. $75 Non-Refundable Deposit Fee (Check with hotel for specific information/restrictions - subject to change without notice.)
Note: Many local sports complexes do not allow pets on site.
• The hotel holds a liquor license granted by the State Liquor commission and is held responsible for complying with its regulation. Guests are forbidden from bringing alcoholic beverages into public areas including the bar, restaurant, lobby and meeting spaces.
• Room rate includes up to 2 Adults. Additional Adults in the room will incur a $10 per night charge.
Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in. Please inquire with the hotel directly regarding what the hold may be or for additional information.
Hotel to Venue Distances:Scheels Overland Park Soccer Complex – 4 miles
Swope Soccer Village – 17 miles
Olathe Soccer Complex - 7 miles
Polo Fields – 12 miles
Lone Elm Park – 13 miles
Shawnee Fields – 15 miles
Wyandotte Sporting Fields- 18 miles
Central Bank Sporting Complex - 29 miles
Cancellation Policy
Arrival Date Change Deadline:
Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday December 07th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.
Cancellation Deadline:
• Cancelling your reservation via email with GCI before 3:00PM CST on Tuesday December 07th will not result in any charges or penalties.
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday December 07th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.
Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
Full Team Cancellations:
Teams withdrawing from a tournament could be charged a penalty for cancelling hotel reservations. Please inquire with GCI.
If team is NOT ACCEPTED into tournament:
The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required. If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel may charge a penalty; we will need to reach out to the hotel to inquire.
Entire Event Cancellation:
If the entire tournament is cancelled due to weather or COVID-19, all reservations made with GCI will be cancelled entirely. There will be no penalties when the announcement is made at least 24 hours prior to check in. If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply.
If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.
COVID-19 Disclaimer:
• Any cancellations due to Covid-19 that are sent in past GCI's cancellation deadline will be at the hotel's discretion to work with individuals/teams on a case by case basis. We cannot guarantee a hotel's flexibility in regards to charging a penalty (or not) for a cancellation made after the GCI deadline.
• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, house-keeping, breakfast etc.)
Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
Confirming reservation changes or cancellations:
If you do not receive a reply from us (changes@gciteamtravel.com) within 1 business day, please follow up by phone. Email servers such as me.com, icloud.com and att.net will often completely block your email messages to us and our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.