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2021 Winter Magic Soccer event.

For the 2021 Winter Magic, to be held at Lenexa KS Friday, January 15, 2021 - Monday, January 18, 2021 you have selected the following hotel:

HYATT PLACE METCALF - OVERLAND PARK
6801 W. 112TH ST.,
OVERLAND PARK, KS 66211

Step 3: Select up to 18 rooms for your team by room type and nightly rate.

OverviewSpecialsAmenitiesHotel NotesCancellation Policy

Overview

Hotel Name: HYATT PLACE METCALF - OVERLAND PARK
Address: 6801 W. 112TH ST.

Check-in: 1/15/2021 - 3:00 PM
Check-out: 1/18/2021 - 12:00 PM

Event Name: 2021 Winter Magic

Specials

Complimentary Hot Breakfast for Hyatt members. Any guest can enroll as a Hyatt member online or upon arrival so they can get a free breakfast.

Comp Policy: Book 21 nights with GCI at this hotel= ONE (1) complimentary night for the coach listed on your rooming list. (standard room only)

Amenities

EXTERIOR RENOVATIONS BEGINNING SEPTEMBER 2023! INTERIOR RENOVATIONS BEGINNING JANUARY 2024! Please find more information regarding these renovations under the "Hotel Notes" Tab.

• Outdoor Swimming Pool (open seasonally)
• Complimentary Hot Breakfast
• Free WiFi
• Fitness Center
• Business Services
• The Placery lobby restaurant & bar
•The Market open 24/7 with Grab & Go items
• Spacious rooms with divided sleeping & living areas
• Each room has an oversized Cozy Corner sofa-sleeper and a mini-fridge

AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice. Amenities and fees are not contractually guaranteed by the hotel, event, or GCI Team Travel. To inquire about availability of specific amenities or services during your stay, please contact the hotel directly prior to your check in date.

Hotel Notes

EXTERIOR RENOVATIONS BEGINNING SEPTEMBER 2023! INTERIOR RENOVATIONS BEGINNING JANUARY 2024!

Please find information from the Hyatt Place Metcalf regarding these renovations:

Updated 3/4/2024: The Hyatt Place Metcalf - Overland Park began renovations to the interior of their hotel in February 2024. Renovations will be made floor by floor. The hotel will not be placing guests on floors that will be under renovation.

During this time, the on-site restaurant will be closed. All other amenities will remain open for your stay, including the complimentary hot breakfast. Due to the onsite restaurant being closed, Hyatt Place Metcalf has partnered with Door Dash, which means all guests at the hotel will receive free delivery if they order from Door Dash. There are QR codes that guests can scan at the front desk. The hotel anticipates the restaurant reopening by mid-April. Once the restaurant reopens, Door Dash delivery will no longer be an offering.

The main entrance of the building will remain closed off, and the entrance will temporarily be relocated to the back "center" entrance of the building (subject to change prior to arrival). The working hours of construction will be 8am-6pm daily. If there are any questions, please contact the hotel: 913-451-2553.

Check In: 3:00 PM

Check Out: 12:00 PM

Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 18.1% - subject to change without notice).

• Reduction in length of Stay: The group room rate is based on a reserved length of stay. Hotel reserves the right to increase the room rate (to a maximum of the then-current rack rate) in the event the reserved length of stay is reduced.

• A King room can connect/adjoin with another King room only. (not guaranteed) A Double & King will not connect/adjoin.

• No Roll-away Beds Available.

• A valid credit card and matching valid photo ID is required to check in (must be 21 or older)

• Adult’s name on reservation must match guest name that checks in at hotel.

• The credit card used when reserving the room is for guarantee only. A physical card must be presented at check-in.

• Please obtain a “credit card authorization form” from the hotel if you won’t have the physical credit card at check-in.

• 100% Smoke Free Hotel

• Pet Friendly (Fees/Deposit/Restrictions Apply - Check with hotel for specific information/restrictions. Policy subject to change without notice)

Note: Many local sports complexes do not allow pets on site. )

Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in. Please inquire with the hotel directly regarding what the hold may be or for additional information.

Hotel to Venue Distances:

Scheels Overland Park Soccer Complex – 5 miles

Swope Soccer Village – 15 miles

Olathe Soccer Complex - 9 miles

Polo Fields – 11 miles

Lone Elm Park – 15 miles

Shawnee Fields – 17 miles

Wyandotte Sporting Fields- 20 miles

Cancellation Policy

GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW

Arrival Date Changes:

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday January 12th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.

Reservation Cancellation Deadlines:

Cancelling your individual reservation in writing with GCI before 3:00PM CST on Friday January 01st will not result in any charges or penalties.
(Please note that cancelling the entire block will fall under "team/group cancellation" instead of "individual cancellation".)

Cancelling a full reservation after 3:00 PM Central Standard Time on Friday January 01st will result in a $25.00 Cancellation Fee charged by GCI Team Travel.

Cancelling a full reservation after 3:00 PM Central Standard Time on Tuesday January 12th will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.

Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.

SUNDAY NIGHT CANCELLATIONS:
• Due to the nature of this tournament, hotel understands that some teams may be eliminated on Sunday and will no longer need to stay on Sunday night.
• In this circumstance the hotel will not charge an early departure fee. Guest must check out directly with the hotel's front desk by 11:00am on Sunday to avoid fees.
• If your Sunday game time is scheduled after 11:00am you will have to check out and check back in if you make it through to the games played on Monday.
• Please note that if you do need to check back in after having already checked out, hotel room types are subject to availability.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

TEAM/GROUP CANCELLATION POLICY:

• Team/Group room block must be canceled 30 days prior to event Tuesday December 15th to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday December 15th will incur cancellations charges of 1 night's room and tax.

• If team is not accepted into tournament:

MGR/Coach/Individual must notify GCI within 1 business day of notification to cancel hotel reservations without penalty. A date and time stamped proof in writing from the tournament director will be required.

If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance,we will need to reach out to the hotel to inquire.

• Weather Policy:

If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.

If an event is canceled after you have checked in, the hotel’s cancellation policy will apply.

Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.

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COVID-19 Update as of 10/20/20*:
- Hotel amenities listed may be subject to change without prior notification due to COVID-19 regulations.
- At this time, the $25 cancellation fee and 30 day team/group block policy are waived.
- The 72 hour Arrival Date Changes/Reservation Cancellation Deadline policies for individual reservations remains as follows:

1. Request in writing via email with GCI prior to 3:00PM Central Standard Time on {Tuesday of the event}. Arrival date changes received after the deadline will not be accepted by GCI Team Travel.
2. Cancelling a full reservation after 3:00 PM Central Standard Time on {Tuesday of the event} will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.

- If an event is cancelled by the tournament directors due to COVID-19, GCI Team Travel will cancel all rooms without action needed by guests.

Please email changes@gciteamtravel.com with any changes, cancellations or questions.

*This update is subject to change at any time.

Select up to 18 rooms for your team by room type and nightly rate

Room Size*	Available	Rooms Requested	Room Rate
Two Double Beds + Sofa Sleeper	16		$94.00

Special Requests: