Overview
Hotel Name: HAMPTON INN BY HILTON KENT-AKRON AREA
Address: 4406 STATE ROUTE 43
Check-in: 1/15/2021 - 3:00 PM
Check-out: 1/18/2021 - 11:00 AM
Event Name: 2021 US Youth Futsal: Great Lakes Regional Championships (Akron, OH)
Specials
Hotel will be serving a grab and go type breakfast due to COVID.
Amenities
• Complimentary Breakfast
• Business Center
• Fitness Center
• Indoor Pool
• High Speed Internet Access
Hotel Notes
• Minimum age to check in is 21.
• A valid credit card is required at check in.
• Smoking Is Available.
• No Pets Allowed.
• Check-In: 3:00PM
• Check-Out: 11:00AM - no late departures allowed for group rooms.
• Distance to Rubber City Sports Center: 14 miles
• Distance to University of Akron: 11 miles
Cancellation Policy
GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW
THIS HOTEL REQUIRES A TWO-NIGHT MINIMUM STAY.
Guests completing their 2 night minimum length of stay that would like to check out on Sunday can do so without penalty as long as the check-out occurs before 11:00am on Sunday.
Arrival Date Changes:
Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday, January 12th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.
Reservation Cancellation Deadlines:
Cancelling your individual reservation in writing with GCI before 3:00 PM CST on Tuesday, January 12th will not result in any charges or penalties.
Cancelling your reservation after 3:00 PM Central Standard Time on Tuesday, January 12th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel or GCI Team Travel.
Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
SUNDAY NIGHT CANCELLATIONS:
THIS HOTEL REQUIRES A TWO-NIGHT MINIMUM STAY.
• Guests completing their 2 night minimum length of stay that would like to check out on Sunday can do so without penalty as long as the check-out occurs before 11:00am on Sunday.
• Due to the nature of this tournament, hotel understands that some teams may be eliminated on Sunday and will no longer need to stay on Sunday night. You must meet the two night minimum!
• If you have completed your 2 night stay, the hotel will not charge an early departure fee. Guest must check out directly with the hotel's front desk by 11:00am on Sunday to avoid fees.
• If your Sunday game time is scheduled after 11:00am you will have to checkout and check back in if you make it through to the games played on Monday.
• Please note that if you do need to check back in after having already checked out, hotel room types are subject to availability.
TEAM/GROUP CANCELLATION POLICY:
• Should the amount of individual cancellations from the same team appear to be more than standard (resulting in cancellation of 50% or more of the total room nights reserved) each cancelled reservation will incur a non-refundable charge of 2 night's room and tax. *see COVID19 notice below
• Team/Group room block must be canceled 30 days prior to event Tuesday December 15th to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday December 15th will incur cancellations charges of 2 night's room and tax. *see COVID19 notice below
• If team is NOT ACCEPTED into tournament:
The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required.
• If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel will likely charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire about the penalty which could be up to 2 night's room and taxes to each reservation.
• Weather Policy:
If the event is CANCELLED ENTIRELY due to severe weather, no cancellation penalties will occur. The official announcement and cancellations must be made by 9:00 AM Central Standard Time on Thursday January 14th.
Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
COVID-19 Specific Cancellation Policy:
Guests will be able to cancel their hotel reservation without penalty due to COVID 19 exposure, mandatory quarantine, positive test results for themselves or a household member, or travel bans restricting travel from the home state or state where event occurs. Proper documentation will be required in order to cancel without cancellation penalties. You may need to reach out to the hotel directly to make a cancellation after the GCI deadline, we will let you know.