Overview
Hotel Name: HOLIDAY INN EXPRESS VILLAGE WEST
Address: 1931 PRAIRIE CROSSING
Check-in: 3/27/2020 - 4:00 PM
Check-out: 3/29/2020 - 11:00 AM
Event Name: 2020 Sporting Next Gen Invitational- cancelled
Specials
Complimentary Breakfast.
Comp Policy: Book 21 nights with GCI at this hotel= ONE (1) complimentary night for the coach listed on your rooming list. (standard room only)
Amenities
Free High-Speed Internet in all Rooms
• Business Center
• Indoor Pool
• Fitness Center
• On-site Guest Self-Laundry Facilities
Hotel Notes
Check In: 4:00 PM
Check Out: 11:00 AM
• Minimum age to check-in is 21. A valid credit card and matching valid photo ID is required to check in.
• 100% Smoke Free Hotel
• No Pets Allowed
• Connecting Suites Available (based on availability)
Hotel Incidentals: At check in the hotel will chargea fee per day for incidentals. This charge will come off of your card ifnothing is charged to the room and there are no damages. GCI does not recommendpaying with a debit card because of incidentals. Please note that most hotelswill only accept a credit card at check in. Please inquire with the hoteldirectly regarding what the hold may be or for additional information.
Hotel to Venue Distances:
Scheels Overland Park Soccer Complex – 22 miles
Swope Soccer Village – 24 miles
Olathe Soccer Complex - 16 miles
Polo Fields – 30 miles
Lone Elm Park – 25 miles
Shawnee Fields – 10 miles
Wyandotte Sporting Fields- 2 miles
Cancellation Policy
GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW
Arrival Date Changes:
Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday March 24th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.
Reservation Cancellation Deadlines:
Cancelling your individual reservation in writing with GCI before 3:00PM CST on Friday March 13th will not result in any charges or penalties.
(Please note that cancelling the entire block will fall under "team/group cancellation" instead of "individual cancellation".)
Cancelling a full reservation after 3:00 PM Central Standard Time on Friday March 13th will result in a $25.00 Cancellation Fee charged by GCI Team Travel.
Cancelling a full reservation after 3:00 PM Central Standard Time on Tuesday March 24th will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.
Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
TEAM/GROUP CANCELLATION POLICY:
• Team/Group room block must be canceled 30 days prior to event Tuesday February 25th to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday February 25th will incur cancellations charges of 1 night's room and tax.
• If team is not accepted into tournament:
MGR/Coach/Individual must notify GCI within 1 business day of notification to cancel hotel reservations without penalty. A date and time stamped proof in writing from the tournament director will be required.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance,we will need to reach out to the hotel to inquire.
• Weather Policy:
If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.
If an event is canceled after you have checked in, the hotel’s cancellation policy will apply.
Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.