Overview
Hotel Name: EMBASSY SUITES - OP
Address: 10601 METCALF AVE
Check-in: 3/27/2020 - 4:00 PM
Check-out: 3/29/2020 - 12:00 PM
Event Name: 2020 Emerald Cup Boys- cancelled
Specials
Complimentary hot breakfast served from 7:00 AM-10:00 AM Saturday- Sunday.
Comp Policy: Book 21 nights with GCI at this hotel= ONE (1) complimentary night for the coach listed on your rooming list. (standard rooms only)
Discounted Parking at $4 per day per car.
Amenities
• Indoor Swimming Pool & Hot Tub
• Complimentary Breakfast in the Atrium Restaurant
• Cooked to order and buffet style full course breakfast (Times: Monday-Friday 6am to 9am, Saturday and Sunday 7:00am-10:30am)
• Spacious Two-Room Suites with a Microwave & Mini-fridge
• Fitness Center
• 24 hr Business Center
• Gift Shop
• Open-air atrium with plenty of space to socialize
• Restaurant & Bar located on-site
• Guest Laundry Facility (Coin Operated)
• Complimentary Evening Reception from 5:30pm-7:30pm every evening. This includes alcoholic/non-alcoholic beverages and light snacks.
• Free Wi-Fi
AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice. Amenities and fees are not contractually guaranteed by the hotel, event, or GCI Team Travel. To inquire about availability of specific amenities or services during your stay, please contact the hotel directly prior to your check in date.
Hotel Notes
Check In: 4:00 PM
Check Out: 12:00 PM
Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 18.1% - subject to change without notice).
• A valid credit card and matching valid photo ID is required to check in. Minimum check in age is 21 years.
• Adult’s name on reservation must match guest name that checks in at hotel.
• The credit card used when reserving the room is for guarantee only. A physical card must be presented at check-in.
• Please obtain a “credit card authorization form” from the hotel if you won’t have the physical credit card at check-in.
• 100% Smoke Free Hotel
• Pets welcome with non-refundable $75 deposit (2 Pet limit. Check with hotel for specific information/restrictions - fees subject to change without notice)
Note: Many local sports complexes do not allow pets on site.
• No Roll-away Beds Available. No Adjoining Rooms.
• Adjoining Rooms (Not for the same room type)
• There is a parking fee. Please see the "specials section" of the reservation for more info.
• All-Suite Property -- The only room type available is a suite featuring 1 King bed & a sofa-sleeper. This hotel does not have 2 queen/double beds.
• Food purchased outside of the hotel is only allowed in guest rooms. No outside food is allowed in the lobby; bar; restaurant or meeting rooms.
• Guests requesting early arrival with be honored if available.
• Early Departure Fee of $75 will occur if a guest checks out prior to their confirmed check out date.
Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in. Please inquire with the hotel directly regarding what the hold may be or for additional information.
Hotel to Venue Distances:Scheels Overland Park Soccer Complex – 6 miles
Swope Soccer Village – 15 miles
Olathe Soccer Complex - 9 miles
Polo Fields – 12 miles
Lone Elm Park – 15 miles
Shawnee Fields – 17 miles
Wyandotte Sporting Fields- 20 miles
Central Bank Sporting Complex - 32 miles
Cancellation Policy
GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW
Arrival Date Changes:
Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday March 24th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.
Reservation Cancellation Deadlines:
Cancelling your individual reservation in writing with GCI before 3:00PM CST on Friday March 13th will not result in any charges or penalties.
(Please note that cancelling the entire block will fall under "team/group cancellation" instead of "individual cancellation".)
Cancelling a full reservation after 3:00 PM Central Standard Time on Friday March 13th will result in a $25.00 Cancellation Fee charged by GCI Team Travel.
Cancelling a full reservation after 3:00 PM Central Standard Time on Tuesday March 24th will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.
Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
TEAM/GROUP CANCELLATION POLICY:
• Team/Group room block must be canceled 30 days prior to event Tuesday February 25th to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday February 25th will incur cancellations charges of 1 night's room and tax.
• If team is not accepted into tournament:
MGR/Coach/Individual must notify GCI within 1 business day of notification to cancel hotel reservations without penalty. A date and time stamped proof in writing from the tournament director will be required.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance,we will need to reach out to the hotel to inquire.
• Weather Policy:
If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.
If an event is canceled after you have checked in, the hotel’s cancellation policy will apply.
Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.