Overview
Hotel Name: HAMPTON INN GARDNER CONFERENCE CENTER
Address: 151 S. CEDAR NILES ROAD
Check-in: 3/20/2020 - 3:00 PM
Check-out: 3/22/2020 - 11:00 AM
Event Name: 2020 CANCELLED Heartland Spring Cup
Specials
Complimentary Hot Breakfast.
Comp Policy: Book 21 nights with GCI at this hotel= ONE (1) Complimentary night for the coach listed on your rooming list. (standard room only)
Amenities
• Hotel opened in May 2019
• Indoor Pool
• Free Hot Breakfast
• Free Wifi
• Fitness Center
• Business Center
• Clean and Fresh Hampton Bed
• Pavillion Pantry Market
• Coin Laundry
• Complimentary coffee and tea in the lobby
AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice. Amenities and fees are not contractually guaranteed by the hotel, event, or GCI Team Travel. To inquire about availability of specific amenities or services during your stay, please contact the hotel directly prior to your check in date.
Hotel Notes
**LATE CHECK OUT REQUESTS CANNOT BE GRANTED** Hilton Honors late checkout benefits are forfeited
Check In: 3:00 pm
Check Out: 11:00 am
Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes (currently 17.48% - subject to change without notice).
• Minimum age to check-in is 21. A valid credit card and matching valid photo ID is required to check in.
• Adult’s name on reservation must match guest name that checks in at hotel.
• The credit card used when reserving the room is for guarantee only. A physical card must be presented at check-in.
• Please obtain a “credit card authorization form” from the hotel if you won’t have the physical credit card at check-in.
• Non-Smoking Hotel
• Pets welcome, fees apply (Pet policy is subject to change without notice. Please see hotel for specific information/restrictions.)
Note: Many local sports complexes do not allow pets on site.
• An adult (age 21 or above) must stay in the room and be present at all times with players in public areas and in guest rooms.
• Strict team behavior policy in effect; misbehavior could lead to fees and being asked to leave.
Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in. Please inquire with the hotel directly regarding what the hold may be or for additional information.
Hotel to Venue Distances:
Scheels Overland Park Soccer Complex: 13 miles
Swope Soccer Village: 30 miles
Olathe Soccer Complex: 16 miles
New Century Fieldhouse: 1.4 miles
Johnson County Community College: 15 miles
Wyandotte Sporting Fields: 28 miles
Cancellation Policy
GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW
Arrival Date Changes:
Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday March 17th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.
Reservation Cancellation Deadlines:
Cancelling your individual reservation in writing with GCI before 3:00PM CST on Friday March 06th will not result in any charges or penalties.
(Please note that cancelling the entire block will fall under "team/group cancellation" instead of "individual cancellation".)
Cancelling a full reservation after 3:00 PM Central Standard Time on Friday March 06th will result in a $25.00 Cancellation Fee charged by GCI Team Travel.
Cancelling a full reservation after 3:00 PM Central Standard Time on Tuesday March 17th will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.
Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
TEAM/GROUP CANCELLATION POLICY:
• Team/Group room block must be canceled 30 days prior to event Tuesday February 18th to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday February 18th will incur cancellations charges of 1 night's room and tax.
• If team is not accepted into tournament:
MGR/Coach/Individual must notify GCI within 1 business day of notification to cancel hotel reservations without penalty. A date and time stamped proof in writing from the tournament director will be required.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance,we will need to reach out to the hotel to inquire.
• Weather Policy:
If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.
If an event is canceled after you have checked in, the hotel’s cancellation policy will apply.
Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.