Overview
Hotel Name: BEST WESTERN PLUS OLATHE
Address: 1580 SOUTH HAMILTON CIRCLE
Check-in: 10/2/2020 - 3:00 PM
Check-out: 10/4/2020 - 11:00 AM
Event Name: 2020 Midwest All Girls
Specials
Complimentary Hot Breakfast.
Comp Policy: Book 21 nights with GCI at this hotel= ONE (1) Complimentary night for the coach listed on your rooming list. (standard room only)
**The hotel asks that all parents and children respect the other guests and staff on premises and refrain fro having large, late congregations and excessive drinking on-site. As there are other paying guests, we ask that children do maintain quiet hours after 10PM and the pool hours must be adhered to.
Amenities
• Indoor Swimming Pool & Hot Tub
• Free WiFi
• Fitness Center
• 24 hr Business Center
• Boardroom (conference) Room seating for 12
• Microwave & Mini-Fridge in Room
• Free parking
• Interior corridors
• Situated right off of Interstate 35
AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice. Amenities and fees are not contractually guaranteed by the hotel, event, or GCI Team Travel. To inquire about availability of specific amenities or services during your stay, please contact the hotel directly prior to your check in date.
Hotel Notes
Check In: 3:00 PM
Check Out: 11:00 AM
Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 15.48% - subject to change without notice).
• VERY STRICT CANCELLATION POLICY. Hotel will charge a penalty for late changes and cancellations. Make sure to review the cancellation policy section of your confirmation email.
• Roll-away Bed available for an additional charge/based on availability. Some rooms will adjoin (not guaranteed).
• Minimum age to check-in is 21. A valid credit card and matching valid photo ID is required to check in.
• Adult’s name on reservation must match guest name that checks in at hotel.
• The credit card used when reserving the room is for guarantee only. A physical card must be presented at check-in.
• Please obtain a “credit card authorization form” from the hotel if you won’t have the physical credit card at check-in.
• 100% Smoke Free Hotel.
• Pets welcome, fees apply (Pet policy is subject to change without notice. Please see hotel for specific information/restrictions.)
Note: Many local sports complexes do not allow pets on site.
• Hotel Policy: It is expected that parents and children respect the other guests and staff on premises and refrain from having large, late congregations and excessive drinking on-site. All guests must maintain quiet hours after 10pm. Pool hours must be adhered to.
• Credit Card Pre-Authorizations: Hotel may pre-authorize the card used to secure your reservation up to 3 days prior to check-in. You can change the card used to pay for the room at check in with the front desk if needed.
Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in. Please inquire with the hotel directly regarding what the hold may be or for additional information.
Hotel to Venue Distances:Scheels Overland Park Soccer Complex – 8 miles
Olathe Soccer Complex: 7 miles
Swope Soccer Village – 26 miles
Polo Fields – 16 miles
Lone Elm Park – 3 miles
Shawnee Fields – 15 miles
Compass Mineral Fields- 22 Miles
Cancellation Policy
GCI Team Travel and Hotel Cancellation Policy & Procedure
**PLEASE NOTE THE IMPORTANT DATES BELOW
Arrival Date Changes:
Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday September 29th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.
Reservation Cancellation Deadlines:
Cancelling your individual reservation in writing with GCI before 3:00PM CST on Friday September 18th will not result in any charges or penalties.
(Please note that cancelling the entire block will fall under "team/group cancellation" instead of "individual cancellation".)
Cancelling a full reservation after 3:00 PM Central Standard Time on Friday September 18th will result in a $25.00 Cancellation Fee charged by GCI Team Travel.
Cancelling a full reservation after 3:00 PM Central Standard Time on Tuesday September 29th will result in a cancellation penalty up to 1 night’s room and tax charged by the hotel or GCI Team Travel.
Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
TEAM/GROUP CANCELLATION POLICY:
• Team/Group room block must be canceled 30 days prior to event Tuesday September 01st to avoid each individual being charged one night's room & tax. Withdrawing from an event due to any circumstance after Tuesday September 01st will incur cancellations charges of 1 night's room and tax.
• If team is not accepted into tournament:
MGR/Coach/Individual must notify GCI within 1 business day of notification to cancel hotel reservations without penalty. A date and time stamped proof in writing from the tournament director will be required.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance,we will need to reach out to the hotel to inquire.
• Weather Policy:
If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.
If an event is canceled after you have checked in, the hotel’s cancellation policy will apply.
Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.