Overview
Hotel Name: BEST WESTERN RT. 66 RAIL HAVEN
Address: 203 S GLENSTONE AVE
Check-in: 4/26/2019 - 4:00 PM
Check-out: 4/28/2019 - 11:00 AM
Event Name: 2019 Ozarks Coca-Cola/Dr. Pepper Cup
Specials
Complimentary Breakfast.
Amenities
• Free WiFi
• Complimentary Continental Breakfast
• Outdoor Pool (seasonal)
• Microwave & Refrigerator in room
• Free parking
AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice. Amenities and fees are not contractually guaranteed by the hotel, event, or GCI Team Travel. To inquire about availability of specific amenities or services during your stay, please contact the hotel directly prior to your check in date.
Hotel Notes
• Check-in: 4:00PM
• Check-out: 11:00AM
Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 13.79% - subject to change without notice).
• Minimum age to check-in is 21.
• A valid credit card is required to check in.
• 100% smoke free hotel
• Pets allowed - please see hotel directly for information (fees/waiver/restrictions may apply)
Distance to Lake Country Soccer Complex: 1.5 miles
Cancellation Policy
INDIVIDUAL RESERVATION CANCELLATION POLICY:
• Full Cancellations: Request in writing via email with GCI prior to 3:00PM CST on Thursday April 18th to avoid penalties.
Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 1 night’s room and tax.
*See Team Cancellation Attrition below*
Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.
• Arrival & Departure Date Changes: Request in writing via email with GCI prior to 3:00PM CST on Tuesday April 23rd.
Arrival date changes received after the 3:00PM CST deadline will not be accepted by GCI.
• Please EMAIL US at changes@gciteamtravel.com prior to the deadlines.
• It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, your team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes partial and full cancellations. Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.
• Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.
• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
If teams aren't notified until 7 days prior to check in, or the week of the event, hotel may possibly charge a penalty; in this special circumstance, we will need to reach out to the hotel to inquire.
• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.