Overview
Hotel Name: HOLIDAY INN EXPRESS & SUITES KANSAS CITY AIRPORT
Address: 9550 NW POLO DRIVE
Check-in: 4/5/2019 - 4:00 PM
Check-out: 4/7/2019 - 11:00 AM
Event Name: 2019 Emerald Cup Girls
Specials
Complimentary Continental Breakfast.
Amenities
• Indoor Swimming Pool
• Complimentary Hot Breakfast
• Free Wifi
• Complimentary Self Parking
• Fitness Center
• Guest Laundry
• Complimentary Airport Shuttle Service
• Microwaves and refrigerators in all guestrooms
Hotel Notes
Check In: 4:00 PM
Check Out: 11:00 AM
Taxes & local city fees are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 19.6% - subject to change without notice)
• Minimum age to check in is 21.
• A valid credit card and matching valid photo ID is required to check in.
• No Pets (service animals only)
• 100% Non Smoking Hotel
Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in. Please inquire with the hotel directly regarding what the hold may be or for additional information.
Hotel to Venue Distances:Swope Soccer Complex: 24 miles
Scheels Overland Park Soccer Complex: 33.2 miles
Garmin Olathe Sports Complex: 32.8 miles
Compass Mineral Sporting Fields: 22 miles
Central Bank Sporting Complex: 8.7 miles
Cancellation Policy
YOUR RESERVATION AT THIS HOTEL REQUIRES A MANDATORY TWO-NIGHT MINIMUM STAY.
Please understand that no exceptions can be made to the required two-night minimum - including game schedule.
• Full Cancellations: Request in writing via email with GCI prior to 3:00PM CST on Thursday March 28th to avoid penalties. Hotel strictly enforces
Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 2 night’s room and tax.
*See Team Cancellation Attrition below*
Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.
• Other Changes - Name change or a change to arrival/departure when two-night minimum has been met:
Request the change in writing via email with GCI prior to 3:00PM CST on Tuesday April 02nd
To Make A Change or Cancellation:
Email us at changes@gciteamtravel.com before the deadline date with the change needed.
It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, your team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes partial and full cancellations. Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.
• Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.
• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.