Overview
Hotel Name: EMBASSY SUITES - OP
Address: 10601 METCALF AVE
Check-in: 1/18/2019 - 4:00 PM
Check-out: 1/21/2019 - 12:00 PM
Event Name: 2019 Winter Magic
Specials
Complimentary Breakfast in the Atrium Restaurant. Notes: Cooked to order and buffet style full course breakfast on Saturday, Sunday and Monday from 6AM - 10AM
One complimentary room night for coach or manager for every 20 paid rooming nights booked through GCI Team Travel. (Restrictions Apply)
Amenities
• Indoor Swimming Pool & Hot Tub
• Complimentary Breakfast in the Atrium Restaurant
• Cooked to order and buffet style full course breakfast (Times: Monday-Friday 6am to 9am, Saturday and Sunday 7:00am-10:30am)
• Spacious Two-Room Suites with a Microwave & Mini-fridge
• Fitness Center
• 24 hr Business Center
• Gift Shop
• Open-air atrium with plenty of space to socialize
• Restaurant & Bar located on-site
• Guest Laundry Facility (Coin Operated)
• Complimentary Evening Reception from 5:30pm-7:30pm every evening. This includes alcoholic/non-alcoholic beverages and light snacks.
• Free Wi-Fi
AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice. Amenities and fees are not contractually guaranteed by the hotel, event, or GCI Team Travel. To inquire about availability of specific amenities or services during your stay, please contact the hotel directly prior to your check in date.
Hotel Notes
Check In: 4:00 PM
Check Out: 12:00 PM
Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 18.1% - subject to change without notice).
• A valid credit card and matching valid photo ID is required to check in. Minimum check in age is 21 years.
• Adult’s name on reservation must match guest name that checks in at hotel.
• The credit card used when reserving the room is for guarantee only. A physical card must be presented at check-in.
• Please obtain a “credit card authorization form” from the hotel if you won’t have the physical credit card at check-in.
• 100% Smoke Free Hotel
• Pets welcome with non-refundable $75 deposit (2 Pet limit. Check with hotel for specific information/restrictions - fees subject to change without notice)
Note: Many local sports complexes do not allow pets on site.
• No Roll-away Beds Available. No Adjoining Rooms.
• Adjoining Rooms (Not for the same room type)
• There is a parking fee. Please see the "specials section" of the reservation for more info.
• All-Suite Property -- The only room type available is a suite featuring 1 King bed & a sofa-sleeper. This hotel does not have 2 queen/double beds.
• Food purchased outside of the hotel is only allowed in guest rooms. No outside food is allowed in the lobby; bar; restaurant or meeting rooms.
• Guests requesting early arrival with be honored if available.
• Early Departure Fee of $75 will occur if a guest checks out prior to their confirmed check out date.
Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in. Please inquire with the hotel directly regarding what the hold may be or for additional information.
Hotel to Venue Distances:Scheels Overland Park Soccer Complex – 6 miles
Swope Soccer Village – 15 miles
Olathe Soccer Complex - 9 miles
Polo Fields – 12 miles
Lone Elm Park – 15 miles
Shawnee Fields – 17 miles
Wyandotte Sporting Fields- 20 miles
Central Bank Sporting Complex - 32 miles
Cancellation Policy
INDIVIDUAL RESERVATION CANCELLATION POLICY:
• Full Cancellations: Request in writing via email with GCI prior to 3:00PM CST on Thursday January 10th to avoid penalties.
Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 1 night’s room and tax. (Hotel will charge your card.)
*See Team Cancellation Attrition below*
• Arrival & Departure Date Changes: Request in writing via email with GCI prior to 3:00PM CST on Tuesday January 15th.
Arrival date changes received after the 3:00PM CST deadline will not be accepted by GCI.
• Please EMAIL US at changes@gciteamtravel.com prior to the deadlines.
• It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes partial and full cancellations.
• Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.
• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.