Overview
Hotel Name: DOUBLETREE BY HILTON
Address: 10100 COLLEGE BLVD
Check-in: 3/29/2019 - 3:00 PM
Check-out: 3/31/2019 - 12:00 PM
Event Name: 2019 Emerald Cup Boys
Specials
Complimentary Hot Continental Breakfast on Saturday and Sunday morning.
One complimentary night for coach or manager for every 20 paid rooming nights booked through GCI Team Travel. Restrictions Apply!
Amenities
• Glass Enclosed Indoor Swimming Pool, Whirlpool & Sauna
• Outdoor Patio & Sundeck
• Fitness Center
• 24 Hour Business Center
• Market fresh gift shop serving Starbucks coffee, grab and go salads, and sandwiches
• Racquetball Court
• Free Wireless Internet in Lobby Only
• Trofi Restaurant & Bar located on-site
Breakfast hours are 7:00am-9:00am (subject to change without notice)
AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice. Amenities and fees are not contractually guaranteed by the hotel, event, or GCI Team Travel. To inquire about availability of specific amenities or services during your stay, please contact the hotel directly prior to your check in date.
Hotel Notes
Message from the DoubleTree Overland Park:
2 Guest elevators are currently under renovations, but please don’t be alarmed! The hotel has 2 working guest elevators, 2 service elevators, or the stairs for guests to access their rooms. **Updated as of 3/4/2024.
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Check In: 3:00 PM
Check Out: 12:00 PM
Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 18.1% - subject to change without notice).
• A valid credit card and matching valid photo ID is required to check in. Minimum check in age is 21 years.
• Adult’s name on reservation must match guest name that checks in at hotel.
• The credit card used when reserving the room is for guarantee only. A physical card must be presented at check-in.
• Please obtain a “credit card authorization form” from the hotel if you won’t have the physical credit card at check-in.
• Roll-away bed can be requested based on availability at check-in. $25 Fee per Night (subject to change)
• King Rooms will adjoin to Double Rooms; not guaranteed. (Double Rooms will not adjoin with each other.)
• 100% Smoke Free Hotel.
• Pets Allowed if under 75lbs. $75 Non-Refundable Deposit Fee (Check with hotel for specific information/restrictions - subject to change without notice.)
Note: Many local sports complexes do not allow pets on site.
• The hotel holds a liquor license granted by the State Liquor commission and is held responsible for complying with its regulation. Guests are forbidden from bringing alcoholic beverages into public areas including the bar, restaurant, lobby and meeting spaces.
• Room rate includes up to 2 Adults. Additional Adults in the room will incur a $10 per night charge.
Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in. Please inquire with the hotel directly regarding what the hold may be or for additional information.
Hotel to Venue Distances:Scheels Overland Park Soccer Complex – 4 miles
Swope Soccer Village – 17 miles
Olathe Soccer Complex - 7 miles
Polo Fields – 12 miles
Lone Elm Park – 13 miles
Shawnee Fields – 15 miles
Wyandotte Sporting Fields- 18 miles
Central Bank Sporting Complex - 29 miles
Cancellation Policy
YOUR RESERVATION AT THIS HOTEL REQUIRES A MANDATORY TWO-NIGHT MINIMUM STAY.
Please understand that no exceptions can be made to the required two-night minimum - including game schedule.
• Full Cancellations: Request in writing via email with GCI prior to 3:00PM CST on Thursday March 21st to avoid penalties.
Cancelling a full reservation after the 3:00PM CST deadline will result in a cancellation penalty equal to 2 night’s room and tax.
*See Team Cancellation Attrition below*
Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.
• Other Changes - Name change or a change to arrival/departure when two-night minimum has been met:
Request the change in writing via email with GCI prior to 3:00PM CST on Tuesday March 26th
To Make A Change or Cancellation:
Email us at changes@gciteamtravel.com before the deadline date with the change needed.
It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
TEAM/GROUP CANCELLATION POLICY:
• Team Cancellation Attrition: Once your team rooming list has been submitted on the reservation deadline date, your team will not be able to cancel more than 20% of the total room nights booked in that team block. This includes partial and full cancellations. Once 20% of your team's block has been cancelled, each individual thereafter will be charged 1 night's room rate and taxes to the credit card that was used to secure the hotel reservation.
• Team/Group room block must be canceled 30 days prior to event to avoid each individual being charged one night's room & tax. This includes withdrawing from a tournament within 30 days of the event.
• If team is not accepted into tournament: MGR/Coach/Individual must notify GCI within 2 business days after team acceptance list is posted to cancel hotel reservations without penalty.
• Weather Policy: If the event is canceled entirely due to severe weather surrounding the venue, no cancellation penalties will occur. The official announcement must be made 24 hours prior to tournament start date.